Accounting Officer 1

POSITION TITLE:

Accounting Officer I

(Contract Position)

POSITION GRADE:

Grade 1 (a)

DEPARTMENT:

Finance

REPORTS TO (JOB TITLE):

The position reports to:

• ● Accounting Officer II

A. POSITION PURPOSE:

The Accounting Officer I reports to the Accounting Officer II and is required to perform the activities relating to the administration of the accounts, revenues, and expenditure of the Company.

B. MAJOR DUTIES & RESPONSIBILITIES:

Category

Functions/ Tasks

% of Time Spent on each Category

• Prepares general ledger journals.
• Performs a cross check of project accounting adjustments/journals.      
• Prepares and maintains overall project budgets.
• Reviews bank reconciliations.
• Collates/prepares project cash flow forecasts based on the above.
• Maintains fund accounts (matching funding lines with project expenditure).
• Prepares monthly drawdown requirement.
• Maintains claims register (adjudicated etc. for cost management).
• Maintains payment certificates registers.
• Reviews journals for WIP/Profit or Loss recognised on contracts/project receivables, payables/retention, advanced payments and mobilisation.
• Maintains performance and advanced payment bonds.
• Independently tracks the defects liability periods for releases of retention.
• Prepares PSIP and draft Estimates of Expenditure for government budgeting cycles.
• Prepares and processes monthly payroll and related statutory deductions and remittances.
• Maintains general accounts related to cash transactions, general ledgers and journals.
• Inputs data from supporting records and makes adjusting entries to facilitate the preparation of financial statements.
• Records assets.
• Prepares trial balances, routine statements, vouchers, cheques and schedule of accounts.
• Collates and prepares particulars of contributions to various funds.
• Monitors and updates necessary Finance files.
• Assists in the preparation of the annual estimates and in the preparation of accounting reports and/or statements.
• Daily reconciliation of sales reports to the General Ledger.
•  Monthly reconciliation of Quarry customer accounts in the General Ledger to EMBD’s bank account receipts.
• Approval of bill payments.
• Preparation of annual tax returns and approval of quarterly tax calculations.
• Prepares annual audit schedules.

C. OTHER DUTIES & RESPONSIBILITIES:

The duties and responsibilities as outlined, are intended to describe the general nature and level of work to be performed by you. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

% of Time spent on activity

Performs such tasks as may be required for the smooth operation of the department and organisation.

When needed

INDIVIDUAL SAFETY RESPONSIBILITY:

It is the responsibility of each employee to protect oneself as well as fellow employees from injury. Work shall be conducted according to established safe practices and procedures. Please refer to EMBD’s Environmental, Health and Safety Policies.

D. QUALIFICATIONS, EXPERIENCE, BEHAVIOURAL AND TECHNICAL COMPETENCIES:                                                           

Qualifications: Minimum

• Must be pursuing ACCA Advanced Diploma in Accounting and Business.

Experience: Desired

• Five (5) years’ experience in a similar position.
• Experience in Public Sector/State Enterprise will be considered an asset.

Behavioural Competencies: Desired

• High degree of integrity.
• Highly confidential.
• Must be methodical and accurate.
• Ability to establish and maintain effective working relationships.

Technical Competencies: Desired

• Proficiency in the use of SAGE or any other accounting software.
• Proficiency in Micropay payroll software usage.
• Proficiency in the Microsoft Office Suite.
• Knowledge of general ledger accounts.
• Knowledge of Public Procurement and Disposal of Public Property Act 2015, as amended.
• Sound knowledge of statutory deductions and regulations related payroll. 
• Knowledge of internal control procedures.