Accounting Assistant

POSITION TITLE:

Accounting Assistant

(Contract Position)

POSITION GRADE:

Grade 1 (a)

DEPARTMENT:

Finance

REPORTS TO (JOB TITLE):

The position reports to:

• ● Accounting Officer I

A. POSITION PURPOSE:

The Accounting Assistant reports to the Accounting Officer I and is required to perform activities relating to the revenues and expenditure of the Company.

B. MAJOR DUTIES & RESPONSIBILITIES:

Category

Functions/ Tasks

% of Time Spent on each Category

• Monthly reconciliation of general ledger accounts, inclusive of bank reconciliations.
• Enter all purchase invoices, bills, and receipts into accounting software.
• Enters all journals into the general ledger.
• Manage payables function and creates payables aging report. 
• Assist in the preparation of Annual Estimates/Budget of Expenditure.
• Assists in the preparation of requests for release of funds from the Line Ministry.
• Assists in recording of expenditure incurred on all residential and agricultural projects.
• Assists the Accounting Officer I in maintaining the fixed asset register.
• Manage petty cash disbursements and perform periodic petty cash audits.
• Assists the Accounting Officer I with managing accounts receivable by reconciling customer accounts, aged receivables reporting and interfacing with customers to ensure outstanding balances are settled.
• Generates customer statements as requested.
• Assists with the accounting operations of EMBD’s business entities.
• Ensure all physical records are properly filed and securely stored.
• Performs administrative and office support activities as required.

C. OTHER DUTIES & RESPONSIBILITIES:

The duties and responsibilities as outlined, are intended to describe the general nature and level of work to be performed by you. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

% of Time spent on activity

Performs such tasks as may be required for the smooth operation of the department and organisation.

When needed

INDIVIDUAL SAFETY RESPONSIBILITY:

It is the responsibility of each employee to protect oneself as well as fellow employees from injury. Work shall be conducted according to established safe practices and procedures. Please refer to EMBD’s Environmental, Health and Safety Policies.

D. QUALIFICATIONS, EXPERIENCE, BEHAVIOURAL AND TECHNICAL COMPETENCIES:                                                           

Qualifications: Minimum

• Certified Accounting Technician (CAT) or its equivalent.
• Peachtree/Sage Certification will be considered an asset.

Experience: Desired

• Five (5) years’ experience in a similar position.
• Experience in Public Sector/State Enterprise will be considered an asset.

Behavioural Competencies: Desired

• High degree of integrity and confidentiality.
• Sound numeracy skills.
• Ability to establish and maintain effective working relationships.
• Must be methodical and accurate.
• Must be analytical.

Technical Competencies: Desired

• Proficiency in the Microsoft Office Suite.
• Proficiency in the use of SAGE and payroll software.
• Knowledge of payroll processes, accounts payable and receivables, bank reconciliation.
• Knowledge of Public Procurement and Disposal of Public Property Act 2015, as amended.
• Knowledge of payroll processes, including calculating wages, statutory deductions.
• Knowledge of National Insurance Scheme.