Accounting Jobs

Our client is seeking to hire Permanently Accounts Payables Analyst for their San Juan location.

The salary is within a range of $6,500.00 - $7,500.00

Job Summary:

The Accounts Analyst must be responsible, disciplined, trustworthy and industrious. Possess a need for accuracy and must be a team player. The Accounts Analyst is assigned to a specific portfolio as they possess an accounting knowledge. Must co-exist with mutual respect with the other members of the Finance department and liaise with Customers or Suppliers, including the Service department and Sales Dept. The Accounts Analyst diligently works on receivables in achieving payments promptly, keeping proper and accurate record of all payables and GL records. Must be able to work independently and show interest in broadening ones’ knowledge. The Accounts Analyst works under the guidance of the Finance Supervisor. Provides other reports as requested by: The Internal and/or External Auditor or by Director(s).

Job Responsibilities:

• Maintaining Accounts Payable Files and Ledgers:
  • Retrieving all bills and vouchers from Suppliers monthly; liasing with vendors for any invoices and statements that may be missing.
  • Enter all invoices in GP; ensures that multi-currency Invoices are properly recorded in GP
  • Grouping Bills and vouchers are prepared for approval and coded for payment on due dates
  • Balances all supplier invoices and payments and posts to GP; reconciles for Auditors
  • Complete posting of payment vouchers entered for week; prepares payables journal
  • Prepares Monthly Accounts Payable listing for Director and obtains feedback on schedule for payments based on cash flow and other factors
  • Ensures that Vendors who are also Customers of the client have their accounts current before AP are settled
  • Filing vouchers for the respective month with supporting documents for Auditors
  • Ensures that all prepayments are accurately posted and reconciled.
  • Verify the payments for the previous month(s) to ensure that there are no duplications in payments
  • Verifying entries to ensure that they are coded accurately and that the accurate dates are used.
  • Ensuring that all data input including Import and Local Vat is accurate by running a manual tape to balance with the generated summary into GP Account Payable module, or other software in use
  • Forwards information to the Director for VAT submission to the Board of Inland Revenue.
  • Ensures that all approvals are obtained before closing an accounting period, including the posting of all vouchers and transactions.
  • Applying cheque and other payments to the data input previously entered the Account Payable field.
  • Post cheque payments
  • Verify all information to ensure that all totals are accurate.
  • Posting data and running all necessary reports to be forwarded to the Director and the Auditors
  • Reconciling Accounts and printing additional reports when requested by the Director or the Accounting Supervisor.
  • Maintaining files and all correspondence pertaining to Accounts Payable by Vendor and by month.
  • Close Accounts Payable and run Payables Register and Payables and Cheque Distribution Reports monthly.
  • Conducts month-end reconciliation of Payables and Cheque Registers
  • Maintaining Asset Files for all Equipment, including Vehicle Battery Warranty and mileage files.
    • Running reports pertaining to the vehicle maintained upon request.
    • Keeps Logs on other assets as requested

• Close off daily cash sales by a specific time
• Service Billing and Billings backup
• Review postings to ensure accuracy of data entered
• Creation of Customer files and stores originals of documents in these files
• Provides support to the AR functions as required
• Keeps Cash float securely and with accurate records
• Petty Cash reconciliation for the company and issue of petty cash with approved vouchers
• Any other related duties that may be assigned from time to time.

Job Competencies

• Develops and maintains their accounting knowledge. The Accounts Assistant (Payables Focus) must be willing to adapt changes in the accounting environment. Effectively handles routine assignments. Assists on more complex assignments upon request. Develop an understanding of the work and must possess the ability to Multi-tasking.
• Communicate with the Accounting Supervisor or the Director and alerts other members of the Accounts Department to any problems that may arise daily. Any discrepancies with billings should be immediately brought to the attention of the Accounting Supervisor or the Director. Carry out Follow-up calls with company in question. Communicating any customer queries relating to billing to the appropriate department. Assist external receivable customers with any orders to be placed also enquiring of their urgency to have their supply order fulfilled.
• The Accounts Assistant (Payables Focus) must establish professional relationships with customers at the functional and higher levels within customer organizations. Must be polite and people oriented.
• Recognizes job-related problems related to Accounts, uses existing techniques or tools to analyze causes or solves accounting issues and recommend creative ways to solve issues through the guidance of the Accounts Supervisor.

Key Deliverables and Accountabilities

• Monthly Payable report listing with Due dates clearly identified
• Expenditure analysis with cost center allocation as required
• VAT Local and Import and other account distribution analysis
• Customer AR statements and supporting invoices as required
• Weekly work plan for upcoming week
• Weekly input of payables into GP or other system in use
• Posting of Sales invoices to GP as required
• Statements of AR for customers as required by Finance Supervisor
• Weekly cash flow projections for funds for Payables, local and foreign currency
• Weekly filing of all documents
• Other work as assigned
• Daily report work completed
• Customer Statements and follow-up
• Posting to GP Ledgers as required
• Securing all files at end of day in filing cabinets

Job Requirements

• A Levels including Mathematics or Principles of Accounts and English
• AAT or CAT certification
• Working knowledge and experience in Accounting Software, e.g. GP
• At least 2-3 years in a similar capacity.
• Ability to communicate effectively and is customer-focused