Accountant

POSITION TITLE:

Accountant

(Contract Position)

POSITION GRADE :

Grade 3

DEPARTMENT:

Finance

REPORTS TO (JOB TITLE):

The position reports to:

• ● Finance Manager/Designate  

SUPERVISES:

Job Titles that this position supervises include:

● Accounting Officer I

● Accounting Officer II

● Accounting Assistant

● Trainees

A. POSITION PURPOSE:

The Accountant is responsible for providing financial information to the Finance Manager by researching and analysing accounting data and preparing reports and managing the day-to-day activity of junior staff within the department.

B. MAJOR DUTIES & RESPONSIBILITIES:

Category

Functions/ Tasks

% of Time Spent on each Category

Financial Reporting and Preparation

• Preparation of annual Financial Statements inclusive of notes to the financials.
• Review of monthly management accounts including balance sheet reconciliations, variance analysis, and presentation of accounts.
• Review of monthly and quarterly reports to the Ministries.
• Review of annual draft estimates of expenditure for the Ministry of Finance.

Account Management and Control

• Responsible for the chart of accounts.
• Manage the financial year-end close process.
• Review and approval of general journals.
• Review and approval of tax computations and returns for VAT, PAYE, and Corporation tax.
• Setting up bank accounts and maintaining bank mandates in a timely fashion.
• Recommends financial actions by analyzing accounting options.
• Maintain and improve internal financial controls by preparing and recommending policies and procedures.
• Ensuring accounting records are always properly maintained and available for review by auditors and facilitate the closeout of external audits.
• Secures financial information by ensuring database backups.
• Review of payments by verifying documentation.
• Manage the company’s insurance portfolio to ensure adequate coverage.
• Review of the fixed asset register.

Staff Management and Supervision

• Supervises the activity of the department’s junior accounts staff.

C. OTHER DUTIES & RESPONSIBILITIES:

The duties and responsibilities as outlined, are intended to describe the general nature and level of work to be performed by you. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

% of Time spent on activity

Performs such tasks as may be required for the smooth operation of the department and organisation.

When needed

INDIVIDUAL SAFETY RESPONSIBILITY:

It is the responsibility of each employee to protect oneself as well as fellow employees from injury. Work shall be conducted according to established safe practices and procedures. Please refer to EMBD’s Environmental, Health and Safety Policies.

D. QUALIFICATIONS, EXPERIENCE, BEHAVIOURAL AND TECHNICAL COMPETENCIES:                                                           

Qualifications: Minimum

• Chartered Member of the Association of Chartered Certified Accountants (ACCA) or equivalent professional accounting qualification.

Experience: Desired

• Five (5) years’ experience in a similar position with at least three (3) years supervisory experience.
• Experience in Public Sector/State Enterprise will be considered an asset.

Behavioural Competencies: Desired

• Excellent written and oral communication skills.
• Good interpersonal skills.
• Excellent supervisory skills.
•  Ability to work both independently and within a team-based environment.
•  Self-motivated and results driven.
•  Excellent organizational and time management skills.

Technical Competencies: Desired

• Knowledge of accounting principles and methods and their application to governmental accounting.
• Expert knowledge of EXCEL, SAGE and Micropay or other accounting and payroll software.
• Considerable knowledge of project accounting and accounting systems in state companies.
• Knowledge of tax laws and regulations, and the ability to prepare and file tax returns accurately while ensuring compliance with tax obligations.
• Ability to interpret and analyze financial statements.
• Knowledge of Public Procurement and Disposal of Public Property Act 2015, as amended.