Senior Accounting Assistant

Managing the company’s financial records, ensuring accounting, regulatory and financial accuracy. Responsible for all aspects of payroll processing. Development of internal control policies and procedures.

Job Summary

Managing the company’s financial records, ensuring accounting, regulatory and financial accuracy. Responsible for all aspects of payroll processing. Development of internal control policies and procedures.

Job Responsibilities

• Achieve a satisfactory audit report from internal/external auditors ensuring no material errors & the integrity of the financial data.
• Ensure that the Annual Financial Audit that all notes from previous audits are addressed prior to the next annual audit.
• To manage all aspects of the payroll process ensuring that it is updated & completed accurately in a timely manner
• Ensure the integrity of COMPANY’s financial records and that all statutory & legal requirements are met with no penalties/fines
• Prepare monthly financial statements for COMPANY
• Oversee to ensure the accurate & proper management of petty cash operations at all locations.
• To provide excellent service to management, auditors, and other internal departments, maintaining customer confidence & protecting operations by keeping financial information confidential.
• Assist with the coordination and administration of the Parent Company’s Annual Financial Audit, inclusive of the preparation of audit schedules and compilation of other supporting documents for review by the External Auditors.
• Prepare monthly/quarterly financial statements (FS)/reports, inclusive of an Executive Summary highlighting budgeted to actual results.
• Monthly review of the general ledger accounting records and transactions, reporting on any discrepancies noted and authorizing the corrections to be made.
• Prepare and file VAT returns for the Parent Company on a timely basis.
• Calculate quarterly statutory tax payments - GFL / BFL / CT and instruct payments to be made on a timely basis.
• Calculate and review the monthly tax provision reported in the books of the Parent Company.
• Implement & maintain internal financial controls & procedures.
• Monitor, review & approve journal entries.
• Ensure that Prepayments and Accruals are accounted for accurately in the books of the Group.
• Regular review of the AP and AR accounts to ensure that the Subledger Reports are mirrored to the General Ledger balances.
• Ensure that a rigid month-end close to accounting entries is followed, prior to preparation of the consolidated FS.
• Review and approve bank reconciliations.
• Maintain the company’s Fixed Asset Register and calculate monthly depreciation on all assets held.
• Maintain the company’s Borrowing Register and calculate the monthly interest on all loans held.
• Ensure the intercompany balances amongst the Group are reconciled monthly, and any variances observed are noted and followed up on.
• Liaise with the payroll provider to ensure proper functionality of the payroll system
• Responsible for the accuracy & timeliness of Company payroll (overtime/no pay/salary deductions or advances) with payroll entries entered monthly (end of the first week of the following month) & any other statutory responsibility & deductions as outlined by NIB/BIR - NIS, PAYE, Health Surcharge, Pension handled as per regulatory & legal requirements
• Serve as the main point of contact for employees regarding payroll inquiries. Investigate and resolve payroll issues promptly, such as incorrect payments or deductions.
• Ensure employees receive accurate and timely payslips. Provide clear explanations of payment details, deductions, and any adjustments made to payroll.
• Administer deductions for employee benefits such as pensions, health insurance, and other programs, ensuring accurate contributions are processed.
• Arrange Salary deductions when requested from HR for employee files
• Calculate Benefit in Kind for vehicles for tax purposes
• Update and file TD1’s on an annual basis
• Verify annual payments (PAYE, NIS, Health Surcharge, Gross Salary), prepare TD4 Summary Report for BIR and print/upload TD4’s for each employee
• Complete NIS claim forms for employees as needed
• Reconcile payroll reports with accounting records and resolve any discrepancies
• Provide information and documentation for internal or external audits as required            
• Any other duties as required by the Group Chief Financial Officer.
• Guide accounts staff within the department.
• Monitor performance & conduct a formal performance appraisal for all Accounts staff as required, recommending areas seen for training and promotion.
• Responsible for discussing & resolving disciplinary matters that may arise within the Accounts Department.
• Perform such other duties & responsibilities as may be required to maximize the efficiency, productivity, teamwork, customer relations & enhance the entire operations of the company.

Job Requirements

• BSc. Accounting and/or Level 2 ACCA
• Must have a minimum of 3 years progressive accounting /finance experience.

Knowledge, Skills and abilities

• Proven problem-solving and strong analytical skills.
• Solid technical background, including consolidated reporting and statutory reporting experience.
• Excellent administrative skills.
• Ability to interpret information & make timely assessments & decisions.
• Comprehensive knowledge of accounting principles & financial analysis.
• Excellent verbal & written communication skills.