Secretary

The Secretary provides secretarial and administrative support to the Office of the General Manager Courier Services and generally assists in the accomplishment of the Divisions’ goals and objectives.

Job Opportunity

Secretary to General Manager Courier Services

Division:  Courier

Reports To:  General Manager Courier Services

Position Scope:

The Secretary provides secretarial and administrative support to the Office of the General Manager Courier Services and generally assists in the accomplishment of the Divisions’  goals and objectives.

Key Duties And Responsibilities:

• Performs secretarial, administrative and clerical duties supporting the confidential, efficient and effective operations of the Office of the General Manager Courier Services

• Responds to highly confidential letters and correspondence of a routine and non-routine nature and submits same for approval before dispatching

• Keeps the General Manager and other Division Managers informed of urgent matters and facilitates a smooth communication flow to managers within the Courier Division

• Records and transcribes minutes of meetings and distributes copies accordingly

• Screens visitors, telephone calls, and mail directed to the General Manager and maintains all appointments and schedules

• Maintains vacation and leave schedules

• Establishes and maintains an appropriate record management system in a manner that ensures speedy and accurate retrieval of information

• Maintains an adequate inventory of office supplies for the Division

• Sets up and coordinates meetings

• Prepares routine reports and presentations

• Compiles information and documents on ad-hoc issues/projects as directed from time to time

• Controls and monitors approved petty cash in accordance with guidelines

• Liaises with external parties in a professional manner

• Adheres to health and safety rules, regulations and guidelines

• Performs other related duties that may be required by the job function

   

   

  Education:

   

•  Five (5) CXC/GCE O’Levels including English and Mathematics

• Professional Secretarial Certification (APS/CPS)

   

  Experience: