Projects Coordinator

Projects Coordinator

BALROOP’S SOUND SYSTEMS LIMITED

Job Description

Position Title: Projects Coordinator

Reporting to: Chief Operating Officer.

QUALIFICATIONS

1. At least 2 years of experience in the above-mentioned or a similar role
2. Minimum of 3 CXC O’ Level passes, including Mathematics and English
3. Diploma in Project Management or similar
4. Certificate in Computer Literacy

REQUIREMENTS

• Valid Driver’s License
• Excellent written and oral communication skills
• Willing and able to be on-call 24/7- accessible for work when contacted
• Ability to exercise individual judgement and initiatives in conducting operations and on-site presentations with diverse groups and individuals
• Knowledge of the Entertainment industry as well as the construction sector will be an asset
• Knowledge of Health, Safety, Security, Environment (HSSE) guidelines

ROLES AND RESPONSIBILITIES

1. Maintain accurate records, documentation and reports when necessary
2. Conduct the full Project Lifecycle for all existing and new projects, consisting of the following:
3. Attend clientele meetings with or on behalf of the Managing Director
4. Liaise with customers or clients to determine job requirements
5. Prepare proposals and tenders
6. Assist with assigning duties, responsibilities and spans of authority to project personnel
7. Establish and execute a project communication plan
8. Provide guidance with handling complex problems, complaints and enquiries that may arise
9. Understand and comply with all policies, guidelines and regulatory requirements
10. Conduct site visits to determine job requirements, as well as attending clientele meetings and generating proposals
11. Assist with assigning responsibilities to project personnel and developing a project communication plan
12. Report any problems with quality, processes, equipment and materials to manager immediately
13. Supervise the work of technical staff to ensure adherence to budget, schedule, scope (quality standards, proper procedures, customer service) and completion by deadlines
14. Contribute to project plans by including information such as equipment, systems, specifications, and schedules
15. Request equipment and supplies to maintain inventory and ensure availability
16. Ensure the services are provided in a safe, clean and hazard-free environment, adhering to HSSE standards
17. Assist employees with set-ups and guidance where possible
18. Responsible for developing a detailed understanding of our products and services under each division and update job knowledge with a consultative sales approach
19. Identify sales opportunities and develop strategies for Sales growth.
20. Setting and achieving sales targets.
21. Conduct ‘on the road’ customers visits for sales and marketing of products
22. Conduct site visits to understand customer’s requirements for project implementation
23. Prepare sales and projects quotations for goods and services for all divisions

Customer Service

1. Work with the technical team to conduct demos and presentations involving products and services
2. Implement production, productivity, quality and customer-service standards; resolve problems; complete audits; determine system improvements and implement change
3. Liaise with customers in relation to projects, invoices, prices, queries
4. Maintain good relationships with all customers
5. Review the performance of assigned tasks/ projects, liaise with your direct Manager to resolve any anomalies

Reporting

1. Preparation of weekly and/or monthly reports for your department / assignments
2. Preparation of action plans, budgets and reports
3. Prepare a weekly sales report on actual sales vs budget
4. Regularly update your manager on projects

Other

1. Assist with any other tasks assigned or required by the CEO or management