Operations Coordinator

Shawcorp Industries Limited is a leading distributor of high-quality products and provider of exceptional services across various sectors in Jamaica

Shawcorp Industries:

Shawcorp Industries Limited is a leading distributor of high-quality products and provider of exceptional services across various sectors in Jamaica. We are committed to fostering a dynamic and collaborative work environment where our employees can thrive.

Job Summary:

We are seeking a highly motivated and organized individual to join our team as an Operations Coordinator In this role, you will play a pivotal role in supporting various departments within the company, ensuring efficient operations and a positive work environment. You will be a master multitasker with a strong ability to prioritize tasks, manage time effectively, and learn new skills quickly.

Responsibilities:

Administrative Support:

• Manage calendars and schedules for assigned personnel.
• Arrange meetings, travel arrangements, and logistics for internal and external stakeholders.
• Prepare professional presentations and reports.
• Oversee office supplies and equipment, ensuring proper inventory management and replenishment.
• Manage petty cash and perform basic accounting tasks (using QuickBooks).
• Coordinate and facilitate communication within and across departments.
• Maintain a clean and organized work environment.

Financial Management:

• Create invoices and purchase orders.
• Manage accounts receivable and payable.
• Assist with payroll functions as needed.

Human Resources Support (as needed):

• Assist with the recruitment process, scheduling interviews, and onboarding new hires.
• Maintain employee records and update human resource databases (if applicable).

Team Leadership:

• Supervise and delegate tasks to administrative staff (if applicable).
• Foster a positive and collaborative team environment.

Qualifications:

• Minimum of 3-5 years of experience in a supervisory administrative role.
• Proven ability to multitask effectively, prioritize tasks, and meet deadlines.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Online.
• Possess a strong working knowledge of administrative procedures.
• Ability to learn new software programs and adapt to changing priorities quickly.
• Strong attention to detail and a commitment to accuracy.
• Reliable and trustworthy, with a professional demeanor.
• Valid driver's license and access to a reliable vehicle.

Benefits:

• Salary JMD80,000-100,000k
• Opportunity to work in a dynamic and growing company.
• Positive and collaborative work environment.
• Professional development opportunities.
• quarterly bonus

If you thrive in a fast-paced environment where no two days are alike and you have a knack for keeping things organized, we encourage you to apply for the Administrative Supervisor position at Shawcorp Industries. Join us and be a part of a team that values excellence and innovation.