OPERATIONS ASSISTANT

We are looking for a responsible, dedicated and efficient team player to join the Operations Team to perform data entry and administrative functions.

The Operations Assistant is responsible for performing data entry and administrative duties that directly support the  Operations Co-ordinator and Operations Department. The incumbent will be part of the team responsible for maintaining efficient databases and operational functions. All activities must conform to organizational guidelines and standards and to all legal requirements.   

Duties and Responsibilities 

1)    Assist with data entry of operational reports on a daily and weekly basis such as but not limited to: -

• Entering maintenance information sent via WhatsApp groups in Corrective Maintenance report.
• Enter data from technicians’ worksheet to show that scheduled maintenance jobs are completed in Preventative Maintenance report.
• Ensure all maintenance invoices are entered and recorded in an excel spreadsheet to track expenses.
• Record invoices for fleet maintenance expenses and service records for all company vehicles in Fleet Maintenance Service and Expense report.
• Enter and record all workplace accidents in Accident /Incidents report.
• Enter and record expenses for special projects to track overall cost of project in Special projects report.
• Enter all maintenance costs from petty cash vouchers from the restaurants and maintenance team in Petty Cash Voucher report.

2)    Print and copy documents as necessary.

3)    Type correspondence as necessary.

4)    Assist with stock taking activities and maintenance items.

5)    Filing of documents.

6)   Perform other duties related to the job function as may be assigned by Management.

Experience and Qualifications 

• Five (5) CXC passes or equivalent qualification including Mathematics &English.
• Proficient in Microsoft Office Suite.
• Proficient using Microsoft Excel