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Managing the lawyer's schedule, including arranging personal appointments, meetings, and travel arrangements.
Handling confidential personal documents, such as financial records, and managing personal correspondences.
Ensuring the lawyer's personal and professional calendars are coordinated to prevent conflicts.
Legal Document Management:
Typing, proofreading, and formatting legal documents, such as contracts, specific to the lawyer's practice area.
Organizing and filing documents and associated materials, maintaining both physical and electronic filing systems.
Client and Correspondence Management:
Acting as the first point of contact for clients, scheduling meetings, and handling follow-up communication.
Screening phone calls, handling inquiries, and relaying important messages to the lawyer.
Legal –Property, Commercial, General:
Preparing draft Sale and Purchase Agreements and Conveyances;
Preparing draft Mortgages and Debentures, and other loan documents for review by lawyer.
Asset Sale and Purchase Transactions, Amalgamations, Mergers and Acquisitions,
Landlord and Tenant and general contracts
Other Documentation:
Preparing reports, drafting routine correspondence, and transcribing dictations.
Skills Required:
Legal Knowledge and Confidentiality: Strong understanding of legal terminology and procedures, with the ability to maintain high levels of confidentiality for both personal and professional matters.
Time Management and Multitasking: Proven ability to manage both personal and professional tasks for the lawyer, prioritizing conflicting demands efficiently.
Communication Skills: Excellent written and verbal communication skills for managing client interactions and drafting correspondence.
Technical Proficiency: Proficient in MS Office.
Experience & Education:
A minimum of 5 years of experience working as a Legal Secretary preferably in a firm environment
A diploma or certification in Legal Secretarial Studies or Business Administration is an advantage. A solid background in property and commercial transactions is required.
We accept MS Word, PDF and Rich Text Format. Maximum file size 2MB
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Legal Secretary
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