General Services Contractor

The General Services Coordinator is responsible for managing a wide range of logistical and administrative functions to support efficient and effective organizational operations.

Job Summary

The General Services Coordinator is responsible for managing a wide range of logistical and administrative functions to support efficient and effective organizational operations. Key responsibilities include overseeing the company’s fleet, expatriate and local accommodation arrangements, facilities management, and the procurement and budgetary oversight of essential services.

Responsibilities

Fleet Management

• Coordinate vehicle assignments for staff, ensuring regular maintenance and upkeep of fleet vehicles.

• Arrange additional transportation, such as taxi and shuttle services, as required.

Expatriate Services

• Assist with sourcing and assigning housing for expatriate staff.

• Support lease negotiations and landlord contract management.

• Ensure the security, maintenance, and cost-effective management of expatriate residences.

• Facilitate the import and export of expatriate household items as needed.

Local Accommodation Management

• Oversee local accommodation arrangements, including bookings for hotels and guest houses.

• Manage the expatriate travel fund, ensuring that accommodation standards meet organizational requirements.

Facilities Management

• Coordinate with landlords to maintain company facilities to required standards.

• Oversee essential services, including cleaning, repairs, air conditioning, and car park maintenance.

• Advise on space utilization and support operational requirements for offshore platforms.

• Address general staff comfort needs and assist with guest house operations.

General Administration

• Manage the procurement and supply of groceries, fruits, and office supplies for company offices.

• Supervise Administrative Assistants and Internal Drivers to ensure team efficiency and performance.

Vendor and Supplier Management

• Ensure compliance with Procurement and Purchasing Processes, utilizing SAP for accurate tracking.

• Maintain Health, Safety, and Environment (HSE) standards for all suppliers.

• Review and approve supplier invoices, ensuring that services and purchase orders are completed on schedule.

Budgeting and Reporting

• Ensure the timely completion of budgeting activities.

• Assist in managing the General Services budget, preparing reports, and conducting budget analyses as required.