Assistant Dispatcher

Reporting to the Fleet & Dispatch Supervisor, the successful applicant will assist with coordination and scheduling of delivery of Rubis provided products. Collaborate with the Fleet & Dispatch Supervisor and Dispatcher to fulfil the requests form and requirements of Rubis customers.

Company Summary

RUBiS is an established international company that specializes in the distribution and marketing of petroleum and chemical products to its retail network and various commercial customers.

Job Summary

Reporting to the Fleet & Dispatch Supervisor, the successful applicant will assist with coordination and scheduling of delivery of Rubis provided products. Collaborate with the Fleet & Dispatch Supervisor and Dispatcher to fulfil the requests form and requirements of Rubis customers. Track the progress of deliveries ensuring that products safely reach their intended destination on time

Key deliverables will include but not limited to:

1. Prepare deliveries for Retail and Commercial sites using established methods.
2. Assigning and communicating released orders to the terminal and trucks
3. Monitoring delivery of orders through completion
4. Attend and participate in Daily Safety Meetings
5. Ensuring all delivered orders are properly invoiced.
6. Notifying supervisor of any issues arising relating to the current day’s order.
7. Ensure Driver compliance with Delivery Authorization Form Completion
8. Schedule of Rubis RTW maintenance as directed.
9. Ensure the safe operations of Rubis owned RTWs
10. Scheduling and dispatching RTW delivery to customers
11. Scheduling maintenance and inspection of Rubis owned RTWs
12. Maintain working relationship with Petrojam’s Laboratory and Bureau of Standards personnel’s
13. Ensuring that all balances and in-use thermometers and thermophores are calibrated
14. Keep abreast with relevant literature and methodology and relating to International Standards on quality control
15. Ensuring excellent implementation and high standards of RUBiS safety programs
16. Providing monthly testing and reporting of unwashed gum from Service Stations to Senior Laboratory
17. Assist in the analysis of oil and grease

Qualification, Experience & Skills

• High School Diploma
• Robust knowledge of Microsoft Excel
• At least 2 full years experience as a dispatcher or schedule coordinator for an industiral supplier
• Thorough knowledge of the petroleum industry would be an advantage
• Problem solving skills
• Flexible
• Proactive, creative and totally customer oriented
• Team oriented
• Detail oriented
• Effective telephone skills and communication skills

If you have what it takes to add value to our business through this position, send Application and Resume to  subject line: ASSISTANT DISPATCHER. Deadline for receipt of applications is December 13, 2024