Administrative Operations Coordinator

Assist in various projects by conducting research, gathering data, drafting correspondence, and preparing reports as needed.

Employment period:  3 months contract

Work Location: Port of Spain

Working hours: 8am - 4 pm

Responsibilities:

• Assist in various projects by conducting research, gathering data, drafting correspondence, and preparing reports as needed.
• Manage calendars and organize both internal and external meetings.
• Provide administrative and operational support to senior management.
• Act as the primary liaison between the department and other stakeholders.
• Facilitate meetings, including the production and distribution of agendas and papers, and taking and circulating minutes.
• Coordinate special projects and departmental initiatives.
• Maintain efficient record-keeping and filing systems, ensuring they are updated and information is stored appropriately.
• Create and maintain relevant databases for easy retrieval.
• Draft documents, reports, spreadsheets, and presentations as required.
• Perform other job-related duties as needed.

Job Requirements: 

• A Bachelor’s Degree in Business Management or a related field
• At least three (3) years of experience in a similar role.

Knowledge, Skills and Abilities 

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word and Outlook.