Administrative Assistant (Genba Lounge and Grill)

Genba Lounge and Grill is hiring a detail-oriented Administrative Assistant to support daily operations, handle office tasks, assist with HR and accounting, and manage customer and social media communications.

Job Description

Administrative Assistant

Genba Lounge and Grill Limited - 57 Hope Road, Kingston 6

Employment Status:   Full time  

Contract: ONE (1) Year                

Hours:  40 Hours (5 days), 9:00am - 5:30pm

Reports to:  Operations Manager

Company Overview

Genba Lounge & Grill Limited aims to create an environment where absolute guests satisfaction is the number one priority. We strive to achieve this through providing a soothing ambience coupled with appetizing food, beverages and top-notch customer service. 

Job Summary:

Genba Lounge and Grill is seeking a detail-oriented and proactive Administrative Assistant to support our daily operations. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks in a dynamic hospitality environment.

Key Responsibilities: 

• Provide administrative support to the management team, including scheduling meetings and assist in the preparation of regularly scheduled reports. 
• Monitor and maintain permits for staff and the company. 
• Open and route incoming mail, answer correspondence, and prepare outgoing mail. 
• Compile, copy, sort, and file records of office activities, business transactions, and other activities. 
• Maintain and update filing, inventory, mailing, and database systems. 
• Communicate with customers, employees, and others to answer questions, disseminate information, and address complaints via telephone, WhatsApp, and Instagram. 
• Produce and distribute correspondence memos, letters, and forms. 
• Oversee office inventory. 
• Support HR tasks such as employee documentation and assisting with recruitment processes. 
• Maintain up-to-date employee attendance records. 
• Assist with event planning, marketing coordination, and special projects as needed. 
• Manage social media correspondence, including content scheduling, responding to inquiries, and engaging with followers. 
• Coordinate reservations, ensuring efficient booking and accurate guest information. 
• Handle accounting tasks as listed below:
• Enter data for cash sales, invoices, and receivables. 
• Analyze and reconcile all receivables accounts. 
• Prepare a weekly AR Summary Sheet. 
• Check and reconcile the cash book. 
• Scan and upload invoices to QuickBooks. 
• Perform other duties as assigned. 

Qualifications/requirements

• Associate's degree or diploma in Business Administration or a related field. 
• Minimum of 2 years of administrative experience; hospitality experience is a plus. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 
• Familiarity with social media management tools and basic accounting software. 
• Excellent communication and interpersonal skills. 
• Strong organizational and time-management abilities with attention to detail. 
• Ability to work independently and as part of a team in a fast-paced environment. 
• Able to work on Saturdays.

What We Offer: 

• A dynamic and supportive work environment. 
• Opportunities for growth and development within the company. 
• Competitive compensation and benefits package.

Join our team and help us deliver exceptional dining experiences at Genba Lounge and Grill!