Senior HR Officer - Payroll (Barbados)

The SHRO is mainly responsible for leading the HR functional area of HRIS, benefits and payroll portfolio to support the BGI Shared Services function.

The Senior Human Resources Officer - Payroll and HRIS will be responsible for delivering the payroll function, benefits, compensation and HRIS including HR master data within the defined Service Level Agreements (SLAs) and maintaining the quality, time, accuracy and compliance standards.

Key duties include but not limited to: 

• Oversees and maintains all payroll functions for the BGI Group and updates the payroll records to reflect changes in insurance coverage, deductions, and job title and department/division transfers.
• Prepares timely and accurate payroll authorization sheets for disbursement to the payroll department.
• Reviews the electronic timekeeping systems or manually collects and reviews timesheets.
• Ensures that the HRIS system is updated daily, and HR reports are produced in line with HRM, operational and Group needs.
• Provides support in administering the payroll function with the Country Human Resources Manager.
• Provides information and addresses employee questions about payroll-related matters.
• Prepares payroll reports for weekly, quarterly and yearly reviews.
• Maintains payroll information by collecting payroll documentation, calculating, and updating data in the payroll sections of the personnel database as well as retrieving data when necessary.
• Maintains payroll operations by following policies and procedures, and reporting changes and discrepancies as identified.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Ensures that the Benefits and Employee Services function maintains its service level agreement for all employees
• Lead in development of HR objectives and systems, including metrics, queries, and standard reports for ongoing companywide requirements
• Lead in the development and maintenance of data consistency at market level, position titles and local grade levels.
• Lead the function in implementing programs to help improve the employee experience and service level agreements
• Serve as the local representative to manage the Organization Management and Mass changes process steps.
• Partner on employee welfare, safety, wellness and health programs
• Manages employee communication through content sent to employees across organization on their HR functional area
• Coordinate request for mass changes upload in EC and ensure accurate completion of the required fields.
• Creates, updates, and deactivates positions and attributes in the off-cycle position management process.
• Delivers the service to CoCs, HRBPs, LM’s and EEs within the defined SLA’s in line with the Standard Routines.
• Collaborates with CoCs, HRBPs, CoS and Line Managers to improve the consistency and efficiency of the HR activities.
• Identifies improvement opportunities on the data governance and liaise with CoS on how to implement them.
• Contributes to the Continuous Improvement of the E2E service and related HR projects
• Ensures policies, practices and procedures are applied and understood and followed.
• Provides consultancy and guidance to the Line Managers and HRBPs on data and position management related matters.
• Provides support in all Employee Relations and Industrial Relations matters