Sales/Deliveries Coordinator

To co-ordinate the general operations pertaining to the delivery of trucks/machinery for the Commercial Sales department, ensuring that the process is efficient and that a high level of customer service is maintained at all times.

Job Summary

• To co-ordinate the general operations pertaining to the delivery of trucks/machinery for the Commercial Sales department, ensuring that the process is efficient and that a high level of customer service is maintained at all times.

Job Responsibilities

• To coordinate the movement, preparation and delivery process of vehicles in an efficient and timely manner.
• To allocate vehicles and distribute to each Sales Representatives accordingly
• To distribute quotations and Pro-forma Invoices to Customers.
• To follow up with approvals until the delivery process is completed.
• To overlook the registration, installation of accessories and clearing vehicles for delivery.
• To ensure that the Show Room is clean and a variety of vehicles are displayed at all times.
• To assist with stock count preparation.
• To maintain a clean, tidy, safe and presentable storage area, ensuring that housekeeping is maintained.
• To ensure that all units received have no defect.
• To complete regular inspections of all vehicles.
• To place stock labels on all vehicles before the physical counts takes place.
• To ensure that Demonstration Vehicles are always ready for demonstrations, that is, cleaned and filled with gasoline etc.
• To assist where necessary with promotions, campaigns etc.
• To prepare and submit required reports on a timely basis, usually by the 5th working day of each month.
• To liaise with respective Sales Managers/Supervisors for the delivering of vehicles to Tobago for delivery purposes.
• To ensure a superior level of customer service is provided at all times.
• To handle any additional responsibilities as may be necessary from time to time to ensure the smooth operations of the department.

Job Standards

• Excellent supervisory skills
• Accuracy in recording data: inaccuracies lead to time loss and this costs the Company
• Timeliness in the presentation of any data as requested by Manager
• Ability to prioritize daily tasks in order of urgency
• Excellent customer relations and interpersonal Skills
• Sound product and technical knowledge
• Flexibility
• Ability to handle inquiries quickly and courteously.

Deadline Date: April 01, 2025.