Registration/Paralegal Officer

Registration/Paralegal

To offer detailed examination of documents to facilitate the efficient registration of business entities and changes thereto.

• Records and Logs maintained
• Documents examined and registered
• Documents examined and recommended for approval
• Advice and information is given to customers.
• Letters generated for approval

• Documents are accurately examined and registered within stipulated timeframes in accordance with the law and Agency policies and procedures.
• The records maintained are accurate.
• Work volume targets, daily, weekly and monthly deadlines are met.
• Confidentiality and integrity are exercised.
• Amendment Notices are thorough, error free and grammatically sound
• Accuracy and timeliness of reports
• Adherence to Agency and Unit policies and procedures.
• Advice and information given to Customers is accurate.                           

• Carries out a detailed examination on documents submitted for registration, and approve where appropriate and/or submit, for further review and/or approval.
• Prepare Amendment Notices for documents submitted for registration which have been identified for rejection
• Update electronic records where changes have been made to company records
• Maintains a record of customer enquiry and documents received.
• Prepares weekly, monthly and quarterly performance reports 
• Dispatches certificates and other outgoing documents
• Performs other related duties as assigned from time to time.

• Examine documents and/or accept/reject submitted documents
• Update recordss

• Good understanding of legislative and agency requirements 
• Working knowledge of relevant computer applications
• Exceptional interpersonal and communication skills
• Good time management and records management skills
• Good written and oral communication skills
• A keen eye for details
• Ability to work under pressure.

• LLB or equivalent qualification with one years experience OR
• Relevant Associate Degree with two year experience OR
• Paralegal Cerification with three years experience