Purchasing Officer

To source, procure and purchase materials (consumables and spares) required for the company’s operations in accordance with established price, quality and technical specifications.

 Job Summary

 To source, procure and purchase materials (consumables and spares) required for the company’s operations in accordance with established price, quality and technical specifications.

Principal duties and Responsibilities

•  Monitor and make recommendations to the Purchasing Manager on stock and reorder levels for all materials, based on usage changes and optimum inventory levels.
• Streamline the operations of the Stores procurement function to ensure all controls and processes are in line with best practice.
• Research and identify potential suppliers, assessing their capabilities, pricing, and quality standards to establish a reliable vendor network.
• Generate purchase orders based on polices, departmental needs, including specifications, quantities, and delivery deadlines. 
• Track purchase orders to ensure timely delivery and address any potential issues with suppliers. 
• Investigate and resolve discrepancies between receipts and invoices inclusive of managing returns and requests for credits.
• Ensure that adequate records of suppliers and materials are maintained.
• Analyze spending patterns and identify opportunities to reduce costs through supplier negotiations or alternative sourcing strategies.
• Work closely with different departments within the organization to understand their procurement needs and ensure timely delivery of goods and services.
• Comply and promote the Health, Safety and Environment (HSE), Food Safety and other company policies established by the Company. 
• Perform other related duties as required by the job function.

Key deliverables

• Preparation, processing and maintenance of Purchase Orders and related documentation
• Management of the flow of materials (consumables and spares) from source to delivery

General Requirements

• CIPS Level 4 or Bachelor’s degree in Purchasing and Logistics
• Minimum four (4) years’ experience in a similar role   
• Proficient with MS Office suite (Word, Excel, Outlook, Power Point, etc.)