Purchasing Clerk

To provide accounting services for the purchasing unit at Central Stores

DUTIES AND RESPONSIBILITIES:

• Maintain and update departmental records on database as required.

• Obtain and disseminate order status information.

• Assist in the preparation and facilitation of non-pharmaceutical tenders.

• Assist in maintaining a supplier reporting system for delivery of supplies.

• Assist in processing of supplier invoices for prompt payment.

• Assist in the sourcing and selecting of suppliers for Ad-Hoc purchases.

• Maintain a “Loan to Suppliers” register to ensure the timely repayment of such loans.

• Prepare and maintain a supplier invoice status register.

• Prepare reports and maintain files on the EPI products

• Prepare reports and maintain files on supplies to Government Agencies

• Prepare batches of Purchase Orders for authorisation

• Perform any other related duties as necessary

• Maintain a Supplier Performance Database

QUALIFICATIONS AND EXPERIENCE:

Minimum Requirements:

• Minimum five (5) O’ Level Subjects including English Language and Mathematics.

• Advanced Certificate – C.I.P.S. will be an asset.

• A minimum of three (3) years experience in a supply-chain management environment.

• Any equivalent combination of qualifications and experience.

Special Skills and Knowledge:

• Considerable knowledge of purchasing principles and techniques.

• Excellent interpersonal and communication skills.

• Must have a high degree of confidentiality.

• Ability to work with minimum supervision.

• Competence in use of word processing and accounting systems.

• Basic knowledge of contracting systems and procedures

• Working knowledge of basic inventory management processes.

SALARY:

$5,717.00 per month