Public Procurement Officer

Public Procurement Officer

                                                                                                                               November/2024

JOB POSTING

PUBLIC PROCUREMENT OFFICER

The Caribbean Maritime University (CMU), the only specialized maritime university in the English-speaking Caribbean is inviting applications for the post of PUBLIC PROCUREMENT OFFICER (Level 4).

SUMMARY

Under the directive of the Director, Public Procurement, the Public Procurement Officer plan and co-ordinate the systematic execution of procedures for the timely and cost-effective procurement of equipment, materials, and services on behalf of the University, in accordance with GOJ Procurement Policies & Procedures and generally accepted public/ethical policies.

Key Responsibilities

• Prepares tender notices and advertisements;
• Obtains quotations/tenders from appropriately qualified suppliers;
• Represents the Procurement Unit at Tender closing and opening exercises as Tender Officer;
• Prepares Quarterly Contracts Award Report to be submitted to the Director Public Procurement;
• Maintains a database of all bonds and insurances and ensures that they are current at all times and takes responsibility for the safe keeping and return or all relevant documents;
• Prepares and reviews technical specifications in collaboration with stakeholders, refining Terms of Reference (TOR) and prepares request for proposals (REP) and bidding documents;
• Reviews and evaluates proposals and bids received and assist with the process of engaging consults and suppliers;
• Prepares and reviews TOR’s and bidding documents for all required procurement activities;
• Checks invoices to ensure correct price, follows through to ensure that materials ordered have been received, examines the condition of materials received, and recommends invoices for payment;
• Liaise with the Treasury Department to ensure invoices are paid in a timely manner;
• Maintains Procurement Records such as items or services purchased costs, delivery, product quality or performance and inventories, compiles data on these for internal monthly reports;
• Follows up with relevant Government Agencies to obtain the approval of proposed contract awards in a timely manner;
• Prepares reports of and for Procurement meetings.

 Minimum Required Qualification and Experience

• A Bachelor’s degree from a recognized university with an acceptable specialization in, Management Studies, Business Administration or in a closely related field;
• Professional qualification in purchasing and inventory management is desirable;
• At least two (2) years' working experience in purchasing in the government service, preparation of tenders and negotiating contracts for goods and services;
• INPRI Certification Levels 1–3;
• Experience in analysing stock movements and establishing re-order levels.

 Required Knowledge, Skills and Competencies

•  Excellent oral and written communication skills
• Strong interpersonal, teamwork and cooperation skills
• Extensive Knowledge of Government Procurement guidelines and procedures;
• Excellent knowledge of contract administration;
• Ability to research and evaluate technical proposals and recommend contracts for award
• Knowledge of office management principles, practices and procedures
• Excellent knowledge of Accounting practices as applied to procurement procedures
• Good people management skills
• Ability to take own initiative
• Strong problem solving and decision-making skills
• Strong working knowledge of computer applications
• Good planning and negotiating skills.
• Ability to work under pressure and meet deadlines
• Sound knowledge of government's procurement policies and procedures and purchasing techniques and principles related to industrial and volume buying.

  Interested persons should send their application and resume by December 12, 2024, to:

Director, Human Resources & Administration/Deputy Registrar

P.O. Box 8081

Kingston