Project Administrator

As a project administrator, you are responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget.

Main Description:

As a project administrator, you are responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget by overseeing administrative tasks like meeting scheduling, budget tracking, document management, and providing support to the project manager and team members, requiring strong organizational and communication skills. 

Key Responsibilities:

• Project planning and scheduling: Breaking down projects into tasks, creating workflows, and managing project timelines. 
• Meeting coordination: Scheduling meetings, preparing agendas, and taking minutes. 
• Document management: Maintaining project documentation, including files, reports, and updates. 
• Budget tracking: Monitoring project expenses and ensuring adherence to budget constraints. 
• Resource allocation: Managing project resources, including team members and equipment. 
• Progress reporting: Creating and distributing regular project status updates to stakeholders. 
• Communication management: Facilitating communication between project team members, stakeholders, and project manager. 
• Risk assessment: Identifying potential project risks and developing mitigation plans 
• Administrative support: Handling administrative tasks like ordering supplies, managing calendars, and travel arrangements. 

Required skills:

• Strong organizational skills: Ability to manage multiple tasks and prioritize effectively 
• Excellent communication skills: Clear and concise communication with various stakeholders 
• Proficiency in project management software: Familiarity with tools like Asana, Microsoft Project, or similar 
• Attention to detail: Ensuring accuracy in project documentation and data 
• Time management skills: Meeting deadlines and managing project schedules efficiently 
• Analytical skills: Identifying potential issues and problem-solving abilities 

Education:

• A bachelor's degree from an accredited college or university 
• A VET qualification such as a Certificate IV in Project Management Practice or Diploma of Project Management 
• An industry-recognized certification, such as the Project Management Professional certification