Project Accounting Officer

To monitor the financial performance of the Property Development Department (Project Management Unit, Facilities Management Unit and the Real Estate and Commercial Services Unit) and to ensure that the key areas of project accounting and processes are reported.

DUTIES AND RESPONSIBILITIES:  

• Liaise with the Property Development Departmental Units Managers for updating the financial records on all projects, facilities and sites under its remit. 

• Prepare billings to Clients based on requirements of the Contract Agreement, Letter of Intent, Letter of Award and Memorandum of Understanding/Agreement.           

• Monitor and update the payment tracking system for payments to Contractors, Consultants, and Suppliers inclusive of payments received from the Clients. 

• Ensure NIPDEC’s financial commitments are addressed in the closing out of projects. 

• Liaise with the Project Accountant, Finance Department to ensure reconciliation of all financial records, monthly invoicing to Clients, monthly fees earned on projects and the expenditure on projects. 

• Act as Liaison between the Finance Department and Property Development Department with regard to the transfer of financial information. 

• Submit financial reports on projects monthly to the Head, Property Development. 

• Assist in the preparation of annual budget, mid-year budget review and review/report on the Department’s performance by Unit in accordance with the budget projections. 

• Prepare monthly Variance reports pertaining to Budget and Project Financial Projections. 

• Reconciliation of project accounts, sub accounts and submission of accounting statements/ledgers and prepare follow up letters as required. 

• Prepare and regularly update procedures manual for financial processes of Property Development. 

• Ensure that all databases and the Finance Management Software (Dynamics) are updated daily and remove duplicated customer accounts and errors. 

• Data Entry in the Finance Management Software (Dynamics) for billings, payment approval, etc for the processing of invoicing to Clients and Payments to Contractor/Consultants/Vendors/Suppliers. 

• Review and track Client invoices and liaise with Finance Department in the preparation of receivables reporting by Projects/Units/Department. 

• Ensure proper coding assigned in the generation of new projects, review coding stated on billings and payment processing documents.

• Reviewing of financial documents (billing/payment forms etc.) to ensure accurate sub accounts and entries are entered accurately in the Finance Management Software (Dynamics) and make corrections as required. 

• Data entry for Purchase order requisitions, Purchase Order Receipting and general data entry in the Finance Management Software (Dynamics). 

• Assist with the training of replacement staff for the purposes of either expansion and or approved leave of absences. 

• Perform any other financial related duties as directed by the Head, Property Development.

 QUALIFICATIONS AND EXPERIENCE:

Minimum Requirements:

• Bachelor Degree in Management Studies or Accounts. 

• A minimum of three (3) years’ experience performing similar duties. 

• Project Accounting experience would be considered an asset. 

• An equivalent combination of qualification and experience.

 Special Skills and Knowledge: 

• Knowledge of best accounting practices and procedures. 

• Knowledge of relevant accounting software and, in particular, Dynamics SL v 7.0 

• Working knowledge of the Microsoft Office software applications. 

• Excellent communication and interpersonal skills.

PERFORMANCE STANDARDS:

• Strict adherence to NIPDEC’s policies and procedures.

• Established professional standards, industry best practice and statutory requirements. 

• Ability to craft and produce solutions to ad hoc requests as needed. 

• Productivity and Time Management to Deliver Quality Financial Reporting on Time.