Production Clerk 1

To work with the variors department heads to ensure that all processes are comleted in a timely fashion.

Responsibilities:

• Make adjustments to employee recorded time on Jantek system as approved by shift Supervisor for the previous day’s shift.
• Enter Fringes Payments as approved by Supervisors on Jantek system.
• Update and maintain fringes record for each production employee tracking balances.
•  Maintain records of the value of fringes taken by employees on a weekly basis.
• Submit monthly to Accounts a report on the various types of leave taken by weekly paid staff and value.
• Attend to employees queries on their salaries and fringes and refer to relevant authority as required.
• Create a daily absenteeism report that reflects labour shortages by Department.
• Provide updates to IR/HR Department and Plant Manager on employee records for appropriate disciplinary action as requested.
• Enroll new employees on Jantek system and inactivate redundant employees.
• Verify overtime vouchers and early arrival/start-up vouchers being paid daily.
• Review all weekly paid employees records on Jantek to ensure that their hours are accounted for on a weekly basis before submitting to payroll.
• Refer any discrepancies to department Supervisor or Plant Manager before submission to payroll.
• Provide an updated list of employees for Supervisors to prepare roster on a weekly basis.
• Prepare a monthly attendance sheet for Special Projects supervisors to keep their records.
• Assist Supervisors in the timely employee appraisals through follow-ups.
• Maintain the employees’ attendance and punctuality report spreadsheet on a weekly basis and submit to HR department monthly.
• Prepare a monthly report for HR on list of employees resigned or abandoned job, reasons for leaving and last day of work.
• Take orders for Bulk Nuts, request from production/lab weekly and distribute to internal customers.
• Enter the Weekly roster for each department in Jantek as provided by Supervisors.
• Provide a daily absenteeism report that reflects labour shortages by Department.
• Maintain records of the value of fringes taken by employees on a weekly basis.
• Prepare performance review forms for Casual workers and liaise with Supervisors to complete to present to Plant Manger quarterly.
• Receive weekly cheque for Venezuelan employees’ salaries and distribute cash individually.
• Prepare quarterly bonus payment slips for distribution.
• Update and print Guard sheets weekly.

Other Duties :

• Other duties assigned by the Plant Manager to ensure the efficient operations of the plant.
• Participate in the company’s Quality and Food safety programs.
• Perform specified duties of Administrative Assistant in his / her absence.

MINIMUM QUALIFICATIONS / EDUCATION:

• At least five (5) CSEC / CXC 'O'Levels including English and Mathematics
• A Certificate or Diploma in Business Administration / Accounting would be an asset

SKILLS / EXPERIENC

• A minimum of two (2) years’ experience in an administrative position
• Knowledge of Payroll data processing would be an asset
• Computer Literate
• Strong oral and written communication skills
• Sound interpersonal skills