Procurement Specialist

The Procurement Officer is responsible for executing the purchasing and procurement strategies for IGT (Trinidad) within budget, standards, policies and procedures.

OVERALL OBJECTIVE & PURPOSE

The Procurement Officer is responsible for executing the purchasing and procurement strategies for IGT (Trinidad) within budget, standards, policies and procedures.

PRINCIPAL DUTIES & RESPONSIBILITIES

▪ Leads, direct and manage the procurement/ purchasing and stores team and encourages ethical practices and adherence to relevant laws and regulations of all logistic process in support of departmental projects and objectives

▪ Forecasts procurement needs; define purchasing recommendations that support business and strategic goals in collaboration with senior management and other key stakeholders;

▪ Ensures procurement files and a database to track purchasing activity, measurements and expenditure are maintained

▪ Monitors and analyzes trends in company purchases, spending and inventory control and market conditions for future pricing, availability, lead time and capacity of goods and services and also to make recommendations on cost savings and continuous process and systems improvement;

▪ Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history;

▪ Prepares contracts, proposals and tender documents, specifications an terms of reference for consultancy, technical and contractual services

▪ Provides monthly reports and status updates as required

▪ Plans and coordinate timely delivery of purchases;

▪ Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts, engages the services of external resources and coordination of same

▪ Sources and maintains registered lists of vendors and suppliers of goods and services.

▪ Reviews, evaluates, verifies, and processes invoices and timely preparation of payment requests.

▪ Ensures accurate and timely payment of invoices, as necessary for the business with the supplier and the reconciliation of payables with functional allotments.

▪ Ensures the inventory listing and conduct periodic inventory reconciliations and updates.  

▪ Any other related duties as may be assigned

REQUIREMENTS

ACADEMIC BACKGROUND

• Degree in Purchasing Management/ Procurement

• Training in Procurement/Tendering laws and procedures

• Working knowledge of customs regulations/clearing of goods

• Good Knowledge of materials management

• Any other equivalent combination of qualifications and experience

EXPERIENCE

• Minimum five (5) years experience three (3) years of which must be in a related field

ESSENTIAL REQUIREMENTS

• Proficient in the use of relevant software applications;

• Detailed oriented;

• Excellent report writing skills;

• Excellent oral and written communication skills;

• Strong organizational and self-management skills.

• Excellent negotiating skills;

• Team player with excellent interpersonal and managerial skills;

• Excellent decision-making skills;

• Ethical, with a high level of integrity;

• Ability to maintain strict confidentiality and discretion.

• Ability to take direction and prioritize as needed.

• At all times comply with company policies, procedures and instructions