Procurement Officer (SR)

The Procurement Officer is responsible for assisting with the purchasing of inventories for the Company and coordinating the administrative functions within the department.

JOB RESPONSIBILITIES 

PURCHASING:

• Prepares the purchase order worksheets for the Company in a timely, efficient and cost-effective manner.
• Ensures that all purchase order worksheets are updated with the required information, which includes but is not limited to, current prices, item codes and any other product discrepancies by the Supplier.
• Ensures that final orders are prepared on both the Company’s computerized systems as well as the Supplier’s specified format.
• Ensures that orders are sent to the Supplier and expedited in accordance with established timeframes. 

ADMINISTRATIVE:

• As required, liaises among various stakeholders, including but not limited to, principals, freight company, internal Pharmacist and Customs department to confirm that orders are placed and shipped in a timely manner.
• Ensures that the Regulatory Personnel apply for permits when orders are sent to Suppliers.
• As required, provides reports on all orders and shipping information to relevant managers and directors.
• Ensures that pro-forma invoices are accurate and sent to the relevant Suppliers.
• Ensures that invoices are processed in a timely and accurate manner and that the necessary information is entered on the relevant company files.
• Maintains the filing system for the department. 

REPORTS:

• Assists as required with preparing all applicable reports, presentations and other documentation required to support the business in meeting its commitments to key shareholders.
• Maintains records of all goods ordered and received to ensure accountability.
• Assists with preparing suggested wholesale pricing and pricing structure for all products. 

ACADEMIC REQUIREMENTS:

• A minimum of five (5) GCE/CXC O’ Levels passes, two (2) of which must include English and Mathematics.
• Post-secondary/Tertiary academics would be considered an asset. 

EXPERIENCE:

• At least three (3) years’ experience in a Procurement function.