Procurement Officer

The Procurement Officer operates as part of the Procurement team in administering the procurement processes in accordance with corporate policies and procedures.

Summary:

The Procurement Officer operates as part of the Procurement team in administering the procurement processes in accordance with corporate policies and procedures as it relates to purchases and contracts for services, ensuring that the Corporation receives the best value for money.

Key Duties & Responsibilities: 

General Procurement

• Performs functions in accordance with the relevant procedures 

Tender Process

• Liaises with the relevant department(s) and completes drafts  for ‘Requests for Proposals’  and/or Requests for Quotations  for specific projects
• Participates in the development of specifications for equipment, products or substitute materials
• Assists in reviewing bid proposals and specifications, preparation and presentation of recommendations for Tenders Committee approval
• Uses the approved prequalified database and projected requirements, compares prices, delivery dates and specifications and assists with documentation of tender lists with supporting documentation
• Assists with administering the process regarding the evaluation of tenders as directed
• Reviews assigned tenders documents, prepares relevant reports with supporting documents for approval in accordance with the approved policies and procedures governing tendering
• Assists with reviews and evaluations of tenders; drafts reports for approval in accordance with  the approved policies and procedures governing tendering

Pre-Qualification of Vendors

• Assists with the administration of the prequalification process and evaluation of prospective suppliers
• Drafts pre-qualification documents and development of pre-qualification evaluation criteria for review
• Assists in the evaluation of pre-qualification applications and creation of pre-qualified lists of suppliers for recommendation to the Tenders Committee as assigned
• Assists with maintenance of the approved list of prequalified proponents based on the qualifications and experience of vendors as well as their performance throughout existing and past contracts.
• Records feedback received  from Project Management and  Facilities Management teams with respect to vendor performance on projects   in accordance with requirements

• Performs any other duties related to the job junction as assigned