Senior Office Administrator (1-year contract)

JOB SUMMARY The Senior Officer Administrator will be responsible for providing high-level administrative and coordination support to senior executives, focusing on office operations, scheduling, and administrative tasks.

JOB OPPORTUNITY

Senior Office Administrator

(1-Year Contract)

Location: Chaguaramas

Qualifications & Experience:

• A first degree in Business Administration, Management, or an equivalent qualification
• Minimum of 5 years' experience in a senior administrative role; inclusive of supervisory experience
• Proven work experience as a senior administrator or executive administrative assistant
• Proficiency in MS Office and familiarity with office equipment such as printers and fax machines
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• A practical and solution-oriented approach, with the ability to handle challenging situations effectively
• Personal values that align with the organization’s vision and culture

Key Responsibilities:

• Provide daily clerical and administrative support to senior executives
• Plan and document meetings, including taking detailed minutes
• Manage executive schedules, appointments, and travel arrangements
• Draft and manage correspondence, including letters and reports
• Develop and maintain filing systems and databases
• Greet and assist visitors while providing general office support
• Oversee and improve office policies, procedures, and systems
• Address and resolve complex inquiries, ensuring accurate and timely responses
• Supervise and assign tasks to the office receptionist
• Maintain a safe, clean, and functional office environment in collaboration with relevant personnel
• Coordinate work order requests and liaise with contractors as needed

 Required Skills

• Strong communication and interpersonal abilities
• Commitment to providing excellent customer service
• High standards of personal integrity, reliability, and accountability
• Ability to work collaboratively within a team or independently
• Results-oriented mindset with attention to safety and efficiency
• Initiative and creativity in addressing challenges and improving processes
• Sound judgment and logical decision-making
• Strong organizational and problem-solving skills with minimal supervision

**Candidates MUST be able to provide ALL academic certifications listed on their resume for verification purposes.

**Only suitable applicants meeting the job requirements will be considered.