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Procurement Coordinator
Not Disclosed
- Port-of-Spain
- Negotiable
- Permanent full-time
- Updated 09/04/2025
To coordinate and execute procurement activities to ensure the timely, cost-effective, compliant acquisition of goods and services and effective vendor relationship management, that supports the achievement of strategic objectives and business sustainability.
PURPOSE OF JOB
To coordinate and execute procurement activities to ensure the timely, cost-effective, compliant acquisition of goods and services and effective vendor relationship management, that supports the achievement of strategic objectives and business sustainability.
MAIN ACCOUNTABILITIES
To support the Procurement and Contracts Team in achieving procurement objectives through the efficient coordination of requests, stakeholder communication, policy adherence, and supplier management.
MAIN DUTIES AND RESPONSIBILITIES
• Monitor the automated procurement (ReQlogic) system to expedite all PRs received in a timely manner and prepare and issue purchase orders, accordingly, using the fully automated system.
• Follow up and provide information to the requesting units regarding local and foreign orders.
• Execute purchase request, consult with the user department to develop specifications, make recommendations, identify viable supplier, obtain quote from the appropriate supplier/s.
• Maintain accurate and organized procurement and supplier database with all required documents as it relates to the relevant activities to ensure alignment to audit requirements.
• Establish a robust supplier relationship management program and monitor supplier performance in collaboration with end user departments and resolve issues and concerns.
• Provide guidance and training to user departments on automated procurement system.
• Analyse industry and demand trends for items being procured for the respective departments.
• Ensure compliance to the company’s Procurement and Disposal Policy and Procedures during supplier negotiations, contracts award process and stake holder engagements.
• Purchase goods, materials, components and/or services in line with specified cost, quality, specifications, and delivery targets.
• Support the procurement function and user departments and communicate any supply problems which may impact on business operations.
• Act as an interface between suppliers and user departments on procurement processes and new projects and activities.
• Monitor and advise on any issues which may present procurement risk or opportunity to the organization.
• Work with Freight Forwarders and Brokers to ensure foreign shipments are delivered and/or received on time and in full.
• Work with foreign suppliers to ensure goods and/or products ordered are delivered on time and in full to best quality, right specifications, and competitive pricing/costing.
• Draft contracts in consultation with the CAM, Legal and Procurement Team Leader
• Execute requests using the most appropriate Procurement methodology, for i.e. ITB, RFP or RFQ, where applicable and in accordance to the Procurement and Disposal Policy and Procedures.
• Attend site visits and supplier meetings when required.
• Prepare, action, and monitor Annual Procurement Plan for the respective departments in consultation with the Procurement Team Leader and department heads.
• Provide support to the Procurement & Contracts Team Leader when required and where applicable.
HSE Responsibilities
• Comply with and support the Company’s Health, Safety and Environmental (HSE) policies, procedures and programs and any other applicable legislation and standards.
• Recognize and understand the Health, Safety and Environment risk associated with assigned job tasks.
• Perform all duties in a manner that promotes good health and hygiene, no harm to the environment, and no injury to self or risk to others.
• Fully endorse the Stop Work concept if the work condition is unsafe or has the potential to be unsafe. Instil a commitment to take proactive intervention where an unsafe act or condition is observed.
• Wear and maintain PPE as required and in the manner prescribed.
• Report all HSE related incidents according to Company procedures and assist in incident investigations, as necessary.
• Report all breaches of policy and or procedure to your Line Manager
• Comply with scheduled or random drug and alcohol testing according to Company’s policy.
• Adherence to the company’s integrated management system ensuring document control and improvements to key processes are maintained.
OTHER
• Establish and maintain effective working relationships with co-workers and supervisors.
• Maintain regular and consistent attendance and punctuality, in keeping with the Company's policies.
• Maintain proper personal hygiene and professional grooming and appearance, within the dress code as stated in the Company's policies.
• Attend training as required by the company.
• Perform any other job-related duties as assigned from time to time.
ACADEMIC/PROFESSIONAL QUALIFICATIONS
• BA in Logistics and Supply Chain Management/Business Administration/Management
• CIPS Level 4 Diploma /Supply Chain Management certification or equivalent would be an asset.
• A minimum of three (3) years’ experience in a purchasing environment or related discipline.
ATTRIBUTES AND FUNCTIONAL SKILLS
• Committed to confidentiality, ethical practice and integrity in the performance of one’s duties.
• Good time management and organizational skills.
• Excellent oral and written communication skills and effective interpersonal skills.
• Effective analytical and negotiation skills.
• Sound knowledge of Procurement and must be able to multitask effectively.
• Self-confident, assertive, and adaptable/flexible.
• Must be able to work effectively with a Team.
• Proficient in Microsoft Office, MS word, Power Point, Excel, Power BI.
RESOURCES
• People: None
• Money: As approved by the CFO or CEO
• Plant and Equipment: Workstation, computer system, cell phone.
• Authority Over people: None
CONTACTS AND/OR RELATIONSHIPS
Internal Contacts: All staff at all levels.
External Contacts: Dealers, suppliers, customers and government agencies
Ref: POU
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