Senior Buyer - Trinidad

Massy Wood is currently recruiting for a Senior Buyer with significant experience in the oil and gas industry.

Overview / Responsibilites

The Senior Buyer is responsible for developing and guiding procurement strategies, plans and procedures for successful subcontractor implementation and subcontractor performance management for the hiring of services and the procurement of goods and materials, all in accordance with company guidelines and ethics policies. 

 The incumbent is required to maintain a focus on key deliverables and effective subcontract administration activities throughout the subcontract cycle from strategy development to final reconciliation and close-out activities including but not limited to the following:

• Understanding the business requirements - Manage the relationship with the functional manager(s) who shall communicate the requirements of the business.
• Manage the conduct of specific market research (Identification of services, products and material providers, Pre-qualification and early risk assessment QA/QC, HSSE, Credit Rating)
• Provides guidance, direction and support to all relevant stakeholders on both Woods and the suppliers specific contractual obligations and responsibilities.
• Ensures all supply chain activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
• Perform detailed cost analyses to ensure procurement activities stay within budget, and promote long-term savings
• Conduct market research to stay updated on industry trends, new suppliers, and potential cost-saving opportunities.
• Ensure all procurement activities comply with legal, regulatory, and ethical standards, and manage risks associated with supplier performance and market fluctuations.
• Develop and execute procurement strategies that align with project goals, ensuring the acquisition of high-quality materials and services at the best possible prices
• Assisting with development of processes and procedures, and communication to relevant personnel.
• Update the project / procurement status report (PSR) in line with project / client required on site dates and current / estimate lead times, notifying any delays to the supply chain lead.
• Developing the contracting strategy - bid plan Category strategies for materials, products and services;
• Agreeing the sourcing approach - Ensure agreement (internal and external Clients) of market approach strategy formally
• Develop strategy document Tender Evaluation Plan (TEP) and tender evaluation weightings for materials, products, services;
• Prepare Massy Wood’s Award for Recommendation for approval of Contract in conjunction with Client representatives;
• Implement a contract management plan with key providers (services, products and/or materials);
• Ensure Performance management – performance management against KPI’s (HSSE, Technical, QA/QC), performance monitoring, discussions and agreement regarding plans to drive performance improvements;
• Conduct Subcontract close-out.   VOWD, AP Reports, Contract Completion Certificates.
• Track and review customer satisfaction/complaints related to suppliers’ performance in order to report finding or trends and facilitate appropriate corrective action;
• Lessons learned – to be shared appropriately across the relevant functions;
• Establish and maintain service levels to support customer service by identifying and monitoring key performance indicators;
• Management of the database of appropriate vendors both local and foreign, in order to have an Approved Vendors List for Massy Wood
• Ensure common processes with the Client’s PSCM function are implemented, used and continually improved;
• Maintenance and monitoring of a cost saving tracker to demonstrate active cost saving initiatives to the clients;
• Involvement  in of all aspects of the procurement P2P process, from requisition to final payment of vendors assisting with the resolution of invoice issues related to purchases. Take full ownership of the PR to PO process;
• Provide the client with necessary reports (weekly, monthly) regarding PR’s to PO’s cycle times;
• Manage the expediting process to ensure customer required dates are met;
• Proactively meet with customers to resolve any issues that arise related to procurement and materials.
• Provide support for problem resolution for all procurement issues. Anticipate and mitigate vendor, customer and internal problems through proactive documented process;
• Attend relevant meetings with vendors, internal customers and client as requested and required;
• Maintaining accurate records in a high pressure environment; Ensuring Massy Wood’s obligations to subcontractors are met;
• Keeping apprised of current business practices and market conditions in order to make appropriate subcontractor selection recommendations;
• Effectively presenting information and responding to questions from groups of managers, clients, and customers.
• Performs all other related job functions as required.