PURCHASING & WAREHOUSING MANAGER

Responsibility for negotiating supplier contracts, achieving purchasing efficiencies and savings while driving continuous improvement in procurement processes. The role also centrally and strategically manages all warehouses in compliance with the company’s policies and vision.

JOB TITLE:                  PURCHASING & WAREHOUSING MANAGER

JOB DESCRIPTION:   The Purchasing & Warehousing Manager has responsibility for negotiating supplier contracts, achieving purchasing efficiencies and savings while driving continuous improvement in procurement processes. The role also centrally and strategically manages all warehouses in compliance with the company’s policies and vision.

DIRECT REPORT:        Chief Financial Officer

WORK HOURS:             8:30 am-5pm, one-hour lunch

ESSENTIAL FUNCTIONS:

Purchasing

• Lead a high performance team that is kept up to date through training and communication
• on international and local procurement & warehousing best practices.
• Develop and implement purchasing strategies to achieve the Company’s objectives
• Manage the supply chain process to ensure transparent and competitive procurement and procedures
• Develop and continuously improve internal processes. Ensure compliance with internal controls and processes throughout the wider business
• Develop, collaborate with and maintain strong relationships with vendors that will allow the implementation of the Company’s procurement plans
• Negotiate / re-negotiate new and/or existing contracts and rate sheets to ensure the Company is receiving best value for money
• Liaise with other departments (e.g. Projects, Sales & Estimating) to identify ongoing supply requirements and convert these requirements into accurate forecasts
• Continually seek to identify and achieve significant cost saving across supplier base
• Ensure that the supplier database, purchase records and related documentation is securely maintained
• Continually seek to introduce new local and international suppliers to maintain competitiveness in the areas of price, quality and service levels
• Track supplier performance in accordance with agreed criteria including the meeting of delivery deadlines, agreed price points, quality and service levels. Implement supplier KPI’s where necessary.
• Manage and execute regular business reviews for key suppliers
• Escalate supplier related issues (late delivery, incorrect pricing, poor quality goods or
• services, etc.) with the supplier themselves and to relevant Project sites
• Proactively review the marketplace for new products which might enhance or replace goods/supplies presently being purchased and advise the relevant Team members
• Produce monthly spend analysis reports which will be used to generate a more accurate forecast model

Warehousing

• Oversee warehousing processes & procedures and implement new ones where required
• Oversee receiving, storage and distribution operations for all site warehouses
• Plan and organize layout and ensure efficient space utilization
• Develop, coordinate and enforce optimal operational policies and procedures
• Manage stock control and reconcile with software system
• Prepare annual budget to operate warehouses
• Plan work rosters, assign tasks appropriately and appraise results
• Review reports and statistics regularly (IN/OUT status report, dead stock report etc)
• Receive feedback and monitor the quality of services provided to the project sites
• Manage department and ensure staff perform to agreed standards.
• Lead and maintain a suitable staff structure for the Purchasing & Warehousing Department and determine the responsibility and authorities of each member. Take necessary step, in consultation with CFO/Financial Consultant that would help keep staff motivated
• Conduct staff meeting at regular interval and improve two-way communication between staff and the management
• Work with senior management to ensure compliance with internal controls
• Additional responsibilities may be added as necessary.

General

• Review existing processes, procedures, policies, technology and tools and makes regular recommendations for improvement and/or changes

QUALIFICATIONS/SKILLS:

• Excellent communication skills, both verbal and written
• Strong critical thinking and negotiation skills
• Strong planning and organizational skills
• Ability to work independently
• Possess excellent analytical skills
• Excellent and energetic team player
• Detail oriented, results driven, confident and forward-thinking individual
• Knowledge and experience in the construction industry would be an asset
• Strong time management skills.
• Strong computer skills, specifically in Sage/Timberline and Microsoft Office (Excel, Word)

 EDUCATION AND WORK EXPERIENCE:

• 1^st degree in Business Administration, Logistics and Supply Chain Management or related business degree
• Postgraduate Degree in Business Administration, Logistics and Supply Chain Management or equivalent
• At least five (5) years as a purchasing manager/supervisor or in a similar position
• Deep knowledge of inventory and supply chain management
• Strong business acumen