Office Clerk

The Office Clerk will work indoors in a controlled environment, with structured work tasks and projects. Highest importance for attention to detail, accuracy, speediness and internal & external customer service.

Job Description:

The duties and responsibilities of the Office Clerk include the provision of administrative support to ensure efficient operation of the office. The incumbent will oversee all activities of the building, making sure that health and safety standards are met and arranges repairs when needed. They provide support to the relevant managers and employees through a variety of tasks related to organization and communication.

Ability to effectively communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Key Duties:

• Answer and direct phone calls
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Coordinate office procedures.
• Reply to email, telephone or face to face enquiries.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Assist with the preparation of documents such as representation contracts, purchase agreements, closing statements, weekly;/monthly reports.
• Perform all other related duties as required.

Qualifications & Experience:

Minimum:

• Five (5) CXC O’Levels including Maths and English.
• Certificate in Microsoft Office.
• Knowledge of office management systems and procedure.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.At least ­­­two (2) years’ working experience in a similar environment.