Legal Secretary

Legal Secretary

LEGAL SECRETARY

Key Responsibilities:

1. Personalized Administrative Support:
• Managing the lawyer's schedule, including arranging personal appointments, meetings, and travel arrangements.
• Handling confidential personal documents, such as financial records, and managing personal correspondences.
• Ensuring the lawyer's personal and professional calendars are coordinated to prevent conflicts.
2. Legal Document Management:
• Typing, proofreading, and formatting legal documents, such as contracts, specific to the lawyer's practice area.
• Organizing and filing documents and associated materials, maintaining both physical and electronic filing systems.
3. Client and Correspondence Management:
• Acting as the first point of contact for clients, scheduling meetings, and handling follow-up communication.
• Screening phone calls, handling inquiries, and relaying important messages to the lawyer.
4. Legal –Property, Commercial, General:
• Preparing draft Sale and Purchase Agreements and Conveyances;
• Preparing draft Mortgages and Debentures, and other loan documents for review by lawyer.
• Asset Sale and Purchase Transactions, Amalgamations, Mergers and Acquisitions,
• Landlord and Tenant and general contracts
5. Other Documentation:
• Preparing reports, drafting routine correspondence, and transcribing dictations.

Skills Required:

• Legal Knowledge and Confidentiality: Strong understanding of legal terminology and procedures, with the ability to maintain high levels of confidentiality for both personal and professional matters.
• Time Management and Multitasking: Proven ability to manage both personal and professional tasks for the lawyer, prioritizing conflicting demands efficiently.
• Communication Skills: Excellent written and verbal communication skills for managing client interactions and drafting correspondence.
• Technical Proficiency: Proficient in MS Office.

Experience & Education:

• A minimum of 5 years of experience working as a Legal Secretary preferably in a firm environment
• A diploma or certification in Legal Secretarial Studies or Business Administration is an advantage. A solid background in property and commercial transactions is required.