Legal & Compliance Officer

Job Summary The Legal & Compliance Officer at NFM develops, implements, and monitors the Legal, Contract Management, and Compliance Framework, managing contracts post-procurement and ensuring adherence to NFM’s statutory compliance obligations.

LEGAL & COMPLIANCE OFFICER

(Office of the Corporate Secretary)

JOB SUMMARY

The Legal & Compliance Officer assists in the development, implementation, and monitoring of a Legal, Contract Management and Compliance Framework for National Flour Mills Limited (NFM). The role is responsible for the planning and managing of the contractual aspects of a procurement project following the award of the contract, and ensures adherence to the compliance requirements of NFM to the relevant statutory bodies.

KEY RESPONSIBILITIES

• Assists with the development of an effective legal and compliance framework for National Flour Mills Limited, provides legal, compliance and contract management support.
• Reviews and assists with the management of NFM’s compliance to applicable legislation and the relevant statutory organisations (e.g., TTSEC, TTSE, OSHA, EMA).
• Reviews all applicable statutory laws and regulations and assists in the development of adequate systems for compliance.
• Ensures that all regulatory approvals remain current and appropriate to the needs of the business; prepares compliance documents as per statutory and regulatory deadlines.
• Reviews and analyses the organisation’s activities to assess business and compliance risks, highlights and escalates areas of concern.
• Assists with the development and educating of employees on internal policies and procedures, compliance training and protocols, and the preparation of reports and presentations.
• Develops compliance checklists and monitors for adherence; prepares compliance reports as part of the Corporate Secretary’s monthly report.
• Maintains and manages a database of legal documents including contracts, agreements, and the statutory and risk management Registers required by the Companies Act.
• Serves as the liaison for regulatory bodies and the primary contact for all matters concerning contracts.
• Drafts the terms of agreement in business contracts and agreements; maintains contracts and is responsible for close-out, extension and renewal based on instructions.
• Complies with all other contract management requirements of the Procurement Legislation.
• Performs various general administrative duties (e.g., file creation, filing, and maintenance of ongoing administrative projects).
• Performs other duties as required by the job function.

QUALIFICATIONS AND EXPERIENCE

• A Bachelor of Laws (LLB)
• A minimum of five (5) years working experience in a contract management and compliance role
• Work experience in a legal environment, or as a legal practitioner will be an asset
• Strong work experience in corporate and commercial matters
• Strong working knowledge of contract terms and contract administration/management process
• Strong analytical skills and business acumen with keen attention to detail 
• Above average report writing, research and analytical skills
• High attention to detail, with the ability to manage competing priorities
• Strong communication, interpersonal and organisational skills
• Good understanding of compliance in a manufacturing environment.
• High level of professionalism, confidentiality and trustworthiness is essential
  • Ability to work with minimal supervision, and meet strict deadlines
  • Proficient in MS Office applications
  • Knowledge of food safety principles