Legal Assistant

Legal Assistant

Legal Assistant to Senior Attorney at Law

Job Description
Job Title : Legal Assistant
Reports To : Attorney at Law
Salary : $7000.00
Location : Port of Spain
Job Description

Duties and Responsibilities
 

• Diarising matter-specific deadlines, court hearings, meetings, and appointments for Attorney at Law, and keeping the calendar up to date;

• Managing and preparing files for virtual and in person court hearings and meetings;

• Assisting with setting up equipment for virtual court hearings and meetings when necessary;

• Monitoring calendar, and liaising with Attorney at Law on upcoming deadline dates by issuing written and verbal reminders;

• Receiving documents and/or briefs from attorneys at law and/or clients, and requesting documents relative to active matters on behalf of Attorney at Law when necessary;

• Updating hard- and softcopy files;

• Drafting general correspondence and issuing same on Attorney at Law’s behalf;

• Drafting invoice narratives, issuing signed invoices on behalf of Attorney at Law, and communicating with instructing firms and bank personnel;

• Keeping an up-to-date record of outstanding invoices, payments, and office expenses;

• Following up on outstanding Accounts Receivable;

• Preparation of VAT returns and assisting with Income Tax returns, including arranging necessary paperwork for the respective bi-monthly and quarterly payments on behalf of Attorney at Law;

• General clerical work, including visiting the BIR, NIB, and other offices to make payments as the need arises;

• General office management, including managing office supplies and answering enquiries from callers and visitors;

• Printing, scanning, copying, and binding documents when necessary;

• Assisting with booking flights and accommodation for Attorney at Law.

1. A minimum of 2 years’ relevant work experience;
2. A minimum of 5 CSEC passes, inclusive of English A and Mathematics;
3. A Bachelor of Laws or any other relevant training and/or certification will be considered for the role;
4. Ability to maintain a high level of confidentiality;
5. Excellent verbal and written communication skills – strong grammar, spelling, and language skills;
6. Computer literacy – ability to navigate and effectively use Microsoft Office (Word, Excel, PowerPoint, Teams etc.), Adobe Acrobat, email, file storage software, and search engines;
7. Excellent organisational skills;
8. Ability to demonstrate a high level of initiative, particularly in relation to being proactive in providing support to Attorney at Law;
9. Familiarity with legal jargon, documents, procedures, and court systems, particularly within the civil sphere.