The Junior Accounting Clerk provides accounting support to the Finance/Accounts Department by performing accounts receivable, payable, Inventory, banking and general ledger functions.

JOB SPECIFICATION & DESCRIPTION 

Job Title:    Junior Accounting Clerk

Department:    Finance/Accounts

Core Functions: 

1.1    To provide accounting support to the Finance/Accounts Department by performing accounts receivable, payable, Inventory, banking and general ledger functions.

1.2    To assist with the timely and accurate preparation of Financial Statements by completing monthly checklists by the 7^th working day of each month.

1.3    To ensure that all documents for SRH are filed within the same week.

1.4    To enter vendors bills, customer invoices, journal vouchers and bank deposits.

(a)       Specific Knowledge:

• Computer literate including Microsoft Office.
• Experience in using sage 300 ERP or other computerized accounting software

(b)      Qualifications and Experience:

• Associate Degree in Accounting or CAT.
• At least 1-2 years working experience in accounting.

 (c)   Desired Attitudes/Personal Traits

• Keen eye for details
• Accuracy

 RESPONSIBILITIES AND DUTIES

To provide accounting services as follows:

1. Enter vendors bills and customers invoices into accounting software.
2. Prepare cheques, direct transfers and payment vouchers for vendors and submit for Approval.
3. Update customers’ accounts in accounting software with payments received.    
4. Request monthly statements from vendors and reconcile with Accounts payable sub-ledger.
5. Perform daily/monthly bank reconciliations, noting any unidentified deposits/transfers and communicate same to Finance Manager and Manager.
6. Prepare and enter monthly journal entries as per checklist by the required due date.
7. To provide verification of cheques to Banks upon request.
8. To ensure safe custody of all blank cheques; monitor and maintain blank cheques and reorder at minimum order level (two months’ supply) and receipt books to avoid stock outs.
9. To ensure that all clearing accounts are reconciled by the 4^th day of each month
10. To maintain an appropriate filing system for:

• Cheque payment vouchers, invoices, credit memos and receipts.
• Cheques encashed and returned by the bank
• Cancelled cheques.
• Journal vouchers written and posted
• Lodgement reports / deposit tickets
• Utility bills
• Other accounting documents

11. Preparation of audit schedules
12. Participate in monthly inventory count and related reconciliations
13. Maintains Fixed Asset register and labelling of fixed assets
14. Petty cash custodian
15. To perform any other duty that may be assigned from time to time which will assist in the achievement of departmental goals and objectives.