Executive Assistant

The Executive Assistant manages and oversees the day-to-day operations of the Office of the Chairman by providing administrative support, to optimize professionalism and effectiveness of the Chairman and his/her office.

Job Summary:
The Executive Assistant manages and oversees the day-to-day operations of the Office of the Chairman by providing administrative support, to optimize professionalism and effectiveness of the Chairman and his/her office. All activities must conform to the guidelines and standards set by the organization and must conform to recognized professional administrative standards.

Job Duties:

1. Provides comprehensive support services to the Chairman that ensure a professional, responsive and effective experience with the organization as a whole;
2. Maintains systems and standards to ensure that the Chairman is always properly informed and prepared to meet responsibilities to internal and external stakeholders; Anticipates the Chairman’s needs and responds accordingly;
3. Troubleshoots conflicts with little guidance; make judgments and recommendations to ensure effective day-to-day operations;
4. Administers all correspondence and manages all communications. Handles all interactions with tact and professionalism in line with the company’s brand image;
5. Maintains a high level of professionalism in all activities and communications to ensure the Chairman’s office reputation is safeguarded;
6. Monitors projects assigned to individuals by the Chairman to ensure timely and accurate completion;
7. Maintains hard copy and electronic filing systems to facilitate easy retrieval, confidentiality and proper record keeping in keeping with the company’s business legal and regulatory requirements throughout the company;
8. To exhibit initiative and sound decision-making in handling the oversight of the Corporate office to achieve the Company Brand attributes of the company;
9. Provides administrative services on various projects and initiatives as assigned by the Chairman;
10. Arranges meetings, prepares packages for attendees, take minutes and notes as required, producing said notes/minutes within set timelines
11. Organizes all necessary arrangements for travel, events and all other logistical support required by the Chairman

Job Requirements:

• Associate Degree Business Administration or Human Resource Management
• Administrative Professional Secretary Qualification
• Three (3) years experience in a similar capacity
• Advanced level in Microsoft Office Suite
• Minimum 80wpm (typing)

Knowledge, Skills and Abilities:

• Excellent organizational and time management skills
• Excellent interpersonal skills
• Excellent communication and relationship building skills.
• Excellent business and report writing skills
• Advanced Minute taking and typing skills