Human Resources Officer

Human Resources Officer

Human Resources Officer

Qualification and Experiences:

• Bachelor’s degree in human resources or related field.
• Ability to handle confidential information.
• At least 3 years of experience.
• Knowledgeable in payroll administration/HR administration, personnel file management, leave tracking and timekeeping systems, employment processes/regulations, benefits and administration.
• Experienced in writing and understanding contracts, recruitment, selection, hiring and training processes.
• Strong knowledge of labour legislation.
• Hands-on experience with payroll and accounting software would be an asset.
• Leadership aptitude, organized, result oriented, good interpersonal relationship skills, empathetic, analytical skills, objectivity and decision-making, problem solving skills and a proactive approach to tasks.
• Knowledge of MS Office.

Job description:

• Manage the recruitment and onboarding process including job postings, screening resumes, coordinating interviews, work references request, orientation and facilitate training.
• Coordinate with other departments the materials, tools, access to IT applications and network for new employees.
• Maintains all employee personnel files and medical files ensuring accuracy, security and confidentiality.
• Assist in identifying training needs and organizing training programs with all departments.
• Support employee development initiatives and performance evaluations.
• Ensure to maintains staff job descriptions update
• Prepare and process HR documents such as contracts, offer letters and employee policies.
• Control of contract renewals
• Oversees scheduling of and records all employee vacations
• Assist in the process of incentive programs (internal and external - with suppliers)
• Assists accounting department to ensure payroll records reflect appropriate employee leave.
• Delivery of Payroll receipts to employees via email.
• Assists accounting department severance payments.
• Manage internal company events
• Provide timely notification to Directors/Managers when employee performance appraisals are due.
• Perform staff budget
• Provide applicable salary modifications to Accounting department for payroll processing.
• Perform Monthly Reports for accounting closing.
• Perform and apply the organizational climate survey.
• Assist in the implementation and communication of HR policies and procedures.
• Ensure compliance with labor laws and regulations.
• Manage the recreational activities on representative days as Birthday, company anniversary, Christmas holidays, New Year, etc.).
• Manage with the responsibility of legal all the legal and administrative formalities that involve the personnel of the company.
• Respond to employee relations issues such as employee complaints and harassment allegations and conduct investigations accordingly.
• Keep up to date with HR legislation by researching before providing suitable interpretation to Directors and Managers.
• Report to management and provide decision support through HR metrics
• Liaise with Directors and Managers to understand their HR requirements and ensure they are fully informed of the corporate HR strategy.
• Participate in internal or external human resources audits
• Manage the human resources process with process department
• Represent the company in a positive, professional manner at all times