Human Resource Assistant

A reputable company is looking for a motivated and detail-oriented HR Assistant to join our Human Resources team. In this role, you will provide essential support across multiple HR functions, including recruitment, payroll processing, employee relations, and general administrative tasks.

Key Responsibilities:

Time & Attendance Management

• Track, record, and ensure accuracy of employee attendance data (including overtime, sick days, and leave).

Leave Administration

• Process and track all leave requests
• Maintain and update leave balances for all employees.

Payroll Support

• Assist with the preparation and collection of timesheets/overtime forms
• Provide administrative support for payroll-related queries from employees.

Recruitment & Selection

• Assist in posting job openings, screening resumes, and scheduling interviews.
• Help coordinate pre-employment assessments and reference checks.

Onboarding & Induction

• Assist in the onboarding process for new hires, including preparing welcome kits, contracts, and necessary forms.
• Conduct initial orientation sessions or prepare materials for new employees.

Employee Records Management

• Maintain and update accurate employee records in HR databases or physical files.
• Ensure compliance with legal requirements for record retention and confidentiality.

Employee Relations Support

• Provide support in resolving employee queries or concerns regarding HR policies or procedures.
• Help maintain a positive work environment by promoting open communication between employees and management.
• Assist in the handling of minor employee grievances and escalate major issues to HR management.

Training and Development Assistance

• Coordinate logistics for employee training programs and workshops.
• Maintain records of employee training sessions and track completion.

HR Policy Compliance & Support

• Assist in the development and communication of HR policies and procedures.
• Ensure that employees are informed of HR policies, benefits, and company procedures.
• Assist in ensuring company practices comply with local labor laws.

General Administrative Support

• Prepare HR-related reports, letters, memos, and other documents as needed.
• Assist with filing, document organization, and office HR materials.

Requirements:

• Education: Bachelor’s Degree in Human Resources or related field.
• Experience: 2-3 years in an HR support role preferred.

Skills:

• Strong written and verbal communication.
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Excellent organizational and time management skills.
• Proficient in Microsoft Office and HR software.
• Knowledge of Jamaican labour laws.
• Ability to maintain confidentiality.
• Proactive, energetic, and deadline-driven.
• Ability to work in a diverse environment.
• Positive attitude and willingness to learn.

We thank all candidates for responding, however, only short-listed candidates will be contacted.