Finance Operations Manager

Join our team as a Finance Operations Manager and lead a dynamic team in optimizing financial processes across Accounts Payable, Receivables, and Payroll. Drive efficiency, performance, and strategic growth while working closely with senior leadership.

• General Duties:

  • Oversee the Accounts Payable, Receivables, and Payroll departments.
  • Monitor departmental KPIs and prepare reviews for the CFO.
  • Ensure the preparation and review of timely financial reports for senior management.
  • Approve requisitions under $3k in accordance with company policy.
  • Assist in staffing for schedule stock counts while adhering to month-end deadlines.
  • Ensure effective leave management for all sub-units.
  • Participate in inventory stock counts as needed.
  • Assist with project closure or meet operational deadlines beyond regular working hours.

  Accounts Payable Management:

  • Collaborate with the Accounts Payable Supervisor to review cash flow projections and ensure sufficient funds are available.
  • Verify and approve invoices for payment and improve departmental efficiency through new policies.
  • Review financial reports related to accounts payable for month-end closing.
  • Ensure timely processing of invoices and payments.
  • Monitor KPIs such as Days Payable Outstanding (DPO) and Cost per Invoice Processed.

  Payroll Management:

  • Ensure accurate and timely payroll processing and compliance with local laws.
  • Review and approve payroll transactions in the absence of the Payroll Supervisor.
  • Address payroll discrepancies and assist with payroll analysis.
  • Collaborate with HR and finance departments to streamline payroll processes.

  Accounts Receivable Management:

  • Oversee the operations of the accounts receivable team, minimizing outstanding debts and improving cash flow.
  • Prepare monthly AR reports and work closely with the AR team for accurate month-end closings.
  • Review customer accounts, settlement processes, and approve credit notes.
  • Assist with the development of new software or tools to enhance AR processes.

  People Management:

  • Ensure compliance with Health, Safety, and Quality regulations.
  • Supervise and lead a team, setting performance standards and completing performance reviews.
  • Collaborate with HR in selecting, training, and managing team members.

  Other Responsibilities:

  • Perform additional tasks as directed by the Corporate CFO.

• • Professional certification (e.g., ACCA, CPA) 
  • Bachelor's degree in Accounting, Finance, or a related field may be considered as an alternative to ACCA Certification.
  • Minimum of 5 years of experience in a finance management role, ideally with experience in Accounts Payable, Payroll, and Accounts Receivable.
  • Strong leadership and people management skills.
  • In-depth knowledge of financial software, preferably Epicor.
  • Excellent analytical skills with the ability to manage multiple projects and deadlines.
  • Strong communication skills, both verbal and written.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Ability to work under pressure and meet deadlines.

  Key Competencies:

  • Knowledge of:
    • Relevant laws, regulations, and accounting standards.
    • Financial software systems and accounting principles.
  • Ability to:
    • Lead cross-functional teams and manage dynamic environments.
    • Develop and implement financial policies and procedures.
    • Conduct thorough analysis and solve complex problems.