Executive Assistant

The Executive Assistant will maintain the smooth operation and communication across relevant departments in the JACDEN Group of Companies (JGC).

About Our Company

At JACDEN Pharma and Medical Services (JPMS), we are committed to providing the best medical care by using innovative methods to create an environment, which stimulates growth. We work with a dynamic healthcare team who share our passion for efficiency and clinical excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement.

Purpose

The Executive Assistant will maintain the smooth operation and communication across relevant departments in the JACDEN Group of Companies (JGC).

 Job Responsibilities and Tasks

• Report to the Chief Medical Officer for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents for the Chief Medical Officer (CMO).
• Book travel arrangements and liaise with the Executive Secretary for the Chairman for joint mission with other Directors.
• Organize and schedule appointments
• Liaise with the Executive Assistant for the Chairman to handle requests and queries.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Prepare monthly reports and analytics for the Chairman.
• Coordinate internal meetings with JPMS staff. 
• Organize inter-departmental meetings and discussions with JGC Directors as well as meeting with external stakeholders.
• Liaise with vendors and clients and provide, feedback to the CMO.
• Maintain office supplies and manage inventory for the JPMS subsidiary.
• Develop and maintain filing system using the Electronic Health Records (EHR) system and Nookal platforms.

Required Skills and Qualifications:

• An Associate Degree and at least two (2) years’ experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Ability to multitask and work under duress.
• Attention to details and excellent problem-solving skills