Executive Secretary

The job of the Executive Secretary is to provide excellent secretarial services and general administrative support to the Director of Administration & Human Resources.

Key Responsibilities include:

• Manage records and maintain electronic/digital filing system;
• Prepare correspondences to include letters, memorandums and other documents;
• Prepare reports and updates for submission to various committees and meetings;
• Attend meetings and produce Minutes, Meeting Notes and Action Sheets as required;
• Arrange and monitor appointments for the Director;
• Establish and maintain system to manage communication to include incoming and outgoing telephone calls, correspondences and general documents;
• Manage the Director’s schedule for meetings and engagements;
• Coordinate administrative processes and activities relating to the functional units of the department;
• Process requisitions and invoices submitted for approval;

Minimum Qualification and Experience:

• Current Designation in Certified Administrative Professional [CAP] or Certified Professional Secretary [CPS]; OR
• Associate Degree in Business Administration OR Diploma in Administrative Management Level 3 (MIND) OR NCTVET Level 3 Diploma in Business Service Management.
• A minimum of five (5) years’ working experience in an Administrative or Executive Secretary position;
• Excellent command of the English Language and ability to communicate effectively both orally and in writing;
• Proficiency  in Microsoft Office and other related applications;
• Excellent interpersonal and team-building skills;
• Aptitude for learning and development.