Executive Assistant

We are seeking a proactive Executive Assistant to support the Managing Director in a fast-paced, confidential environment. Strong organizational skills, multitasking, and discretion are essential.

Key Responsibilities:

• Provide executive-level administrative support to the Managing Director
• Manage and coordinate schedules, meetings, travel arrangements, and correspondence
• Handle highly confidential information with discretion
• Prepare reports, presentations, and communication materials
• Ensure consistent follow-ups on tasks, projects, and deadlines
• Manage office operations and liaise with internal/external stakeholders
• Utilize technology and software tools effectively to enhance efficiency
• Adapt to a high-energy, fast-paced environment
• Must be comfortable working in a setting where the Managing Director openly expresses himself
• Be available outside regular working hours for urgent matters

Qualifications & Requirements:

• Bachelor’s degree (minimum requirement)
• Previous experience in a senior administrative or executive assistant role within a large organization is preferred
• Experience in international relations would be an asset
• Highly computer literate with proficiency in Microsoft Office, digital tools, and office management software
• Must have strong organizational skills, attention to detail, and the ability to multitask
• Must be proactive, highly energetic, and professional
• Must have a vehicle and live within a reasonable commuting distance (Central, Trinity, Port of Spain, San Fernando)
• Must be comfortable working in a high-intensity, results-driven environment