Executive Assistant

EXECUTIVE ASSISTANT

JOB SUMMARY:

The incumbent must maintain confidentiality, use sound judgement and perform independently while performing the duties of the Executive Assistant. This individual will provide administrative support to the executives and managers, whilst maintaining a high level of professionalism and efficiency.

RESPONSIBILITIES:

• Provide administrative support

• Prepare highly confidential documents

• Draft letters and memorandums independently or from verbal instructions

• Processes incoming and outgoing correspondence and calls

• Establish and maintain an effective record management system

• Assist in the planning, minute taking and preparation reports for management meetings

• Screen and receive visitors, schedule appointments and travel arrangements on behalf of the President

• Handle itineraries and travel plans, arrange meetings and conferences for the President

• Conduct research, collect and analyse data to prepare reports and other documents

• Liaise with internal staff at all levels

• Performs any other related duties as required. 

QUALIFICATIONS AND EXPERIENCE:

• An Associate Degree Business Administration or Certified Professional Secretaries (CPS), Administrative Professional Secretaries (APS) or equivalent qualifications

• A minimum of five (5) years relevant work experience

• Experience/ knowledge in the practices and procedures for company meetings and recording meetings will be an asset.

• Working knowledge of Microsoft Office Suite - Word, Excel, Access, Power Point and Outlook

• Knowledge of standard office administrative practices and procedures.

KEY APTITUDES:

• Can operate in a highly confidential manner

• An understanding of relevant policies and procedures

• Effective written communications skills including the ability to prepare reports, proposals, policies and procedures

• Problem solving skills

• Effective verbal and listening communications skills

• Strong analytical and reporting skills

• Ability to prioritize

• Ability to exercise initiative, tact and diplomacy

• Excellent time-management and multi-tasking skills

• Very detail oriented – perform with a high level of accuracy

• Can work with minimal supervision and possess strong team orientation.

Benefits Include:

• Excellent Remuneration Package

• Group Medical Plan

Notes:

1. Interested candidates must be legal residents/ citizens of Trinidad and Tobago and must reside in central environs.

2. Unsuitable applications will not be acknowledged.