Executive Assistant

FT Farfan - Executive Assistant

Job Purpose

The incumbent is responsible for providing professional and administrative support to the Managing Director.

Key Duties and Responsibilities

• Conducts research, collects and analyses data for the preparation of reports etc.
• Prepares letters, minutes of meetings, reports and memos.
• Prepares and edits correspondence, communications, presentations and other documents for meetings.
• Manages the Managing Director’s daily agenda, meetings, and appointments.
• Makes any necessary travel arrangements.
• Maintains an efficient filing system and retrieves documents as requested.
• Monitors, screens and distributes all incoming correspondence.
• Prepares and issues all outgoing correspondence.
• Screens and manages incoming calls to the Managing Director.
• Provides administrative support to the Finance Director/Corporate Secretary.
• Manages and monitors the purchases for office supplies and stationery items.
• Manages customer complaints and ensures corrective action are completed.
• Demonstrates active adherence to all relevant Health, Safety and Environmental (HSE) policies and procedures, while also promoting HSE awareness.
• Any other related duties assigned by Management.

Academic Qualifications & Experience

• Tertiary level education in Business Administration or a related field.
• At least 5 years’ experience in a similar capacity.
• Proficiency in the Microsoft Suite of products.

Competencies

• Excellent interpersonal and communication skills both oral and written.
• Excellent organizational skills.
• Team Oriented.
• Ability to maintain strict confidentiality at all times.

All applications are to be submitted no later than February 17th, 2025.