Contract Manager, Procurement

POSITION DETAILS

Title:

Contract Manager, Procurement

JOB PURPOSE/SUMMARY

To plan, direct, and manage the activities of the Procurement Unit under the direction of the Chief Procurement Officer.

DUTIES/RESPONSIBILITIES

• Develops and reviews new or improved administrative, purchasing, and clerical procedures to improve economy and efficiency of operation via Risk Management and the use of Framework Agreements, Contracts, Purchase Orders and other types of order documents for engaging suppliers for the provision of goods, works and services and disposal of assets.
• Assesses and approves recommendations for awards, within the applicable delegation of authority.
• Reviews and makes recommendations for awards for values over that of the delegated authority of the Contract Manager.
• Negotiates pricing, terms and conditions of payment as well as handles complex supplier related issues.
• Creates and maintains mutually beneficial long-term partnerships with suppliers to foster feedback for continuous improvement, innovations and reduction in total cost of ownership.
• Monitors market trends, reports and analyses market intelligence to identify and take advantage of opportunities for optimal value added.
• Collaborates with the CPO to establish priorities, assign workloads, and review and provide guidance to staff on complex assignments.
• Conducts regular reviews and continuously improves operations, to reduce turnaround times, streamline work processes and foster cooperative efforts to ensure high-quality seamless customer service.
• Communicates with internal customers and other procurement entities to ensure awareness of policies, guidelines, control and reporting requirements.
• Develops category level procurement strategies including those involving collaboration with other public entities.
• Validates the risk assessments for each category of goods and services being procured in consultation with the relevant requestor.
• Facilitates cross-functional teams for developing disposal and significant procurement strategies.
• Ensures that the budget for acquisition has been confirmed prior to commencing a solicitation process.
• Reviews and approves bid evaluations in accordance with the method set out in the solicitation documents and/or make recommendations for contract award or for asset disposal.
• Provides routine reports on the status of procurement efforts, based on targets identified in the approved Annual Procurement Plan.
• Assists with monitoring and measuring procurement performance and the drafting of the annual procurement performance report.
• Ensures that the contractual documents reflecting the terms and conditions of the approved contract award or disposal are finalised with the legal department.
• Uses the ERP and other software systems in accordance with established procedures.
• Manages contracts/orders within the terms identified in the contract management plan/procurement plan as set out in the approved procurement or disposal strategy.
• Reports progress on contract delivery/order execution, on an agreed schedule/need-by dates, in writing.
• Completes a close-out report, where required based on the value and risk, that is placed on the original significant procurement or disposal file that also includes an assessment of supplier/contractor performance under the key performance indicators identified in the contract plan and as formally agreed with the supplier/ contractor, as well as organisational lessons learned from the delivery of the contract.
• Records details of supplier/contractor performance into relevant information systems.
• Performs other related duties as assigned.