Cluster Purchasing Manager

The Regional Purchasing Manager oversees the timely acquisition of high-quality products, materials, and equipment at the best cost, ensuring cost control, effective vendor management, and efficient supply chain operations across the region.

Key Responsibilities

• Vendor Negotiations: Lead negotiations with suppliers and vendors to secure favorable credit terms, competitive pricing, and timely delivery, ensuring at least three estimates are obtained for all materials.

• Purchase Order Management: Oversee the approval process for all Purchase Orders (POs). In cases where delegation is required, audit this process periodically to ensure POs are processed and released on time.

• Inventory Control: Ensure that warehouse stock levels are maintained optimally to avoid any service interruptions, while reducing excess inventory.

• CAPEX and Operational Orders: Execute and monitor Capital Expenditure (CAPEX) POs and ensure that OS&E (Operating Supplies and Equipment) and IT POs are consistently updated.

• Import Monitoring: Manage the import process and ensure that all necessary procedures are followed for seamless international procurement.

• Vendor Relationships: Maintain direct and regular communication with vendors to stay informed about market trends, price changes, and product availability.

• Material Procurement & Reporting: Periodically review and negotiate various material categories, and provide regular reports on procurement progress and price fluctuations to the Corporate Director.

• PO Statement & Incident Resolution: Review daily PO statements, identify any delivery issues, and ensure prompt resolution of discrepancies.

• Stock Days Reporting: Provide weekly reports on stock days per material to ensure proper inventory turnover.

• Cost & Supplier Performance Reporting: On a monthly basis, report on price trends, cost per visit, and supplier efficiency to guarantee operational success. Additionally, report bi-weekly on the evolution of non-recurrent purchases.

• Purchase Refund & Payment Monitoring: Prepare and monitor the Purchase Refund report for submission to Cash Reimbursement. Ensure the timely monitoring of Advanced Payments for goods.

• Vendor & Materials Database: Maintain an up-to-date database of vendors and materials to ensure all departments have accurate and current information about pending orders.

• Business Agreements & Communication: Ensure the business agreements file is updated, and communicate any changes to the Warehouse and Costs departments to ensure alignment.

• Vendor Quality Assurance: Coordinate visits to vendors with the quality department to ensure compliance with sanitary and hygienic standards.

• Performance Testing: Implement blind tests and performance evaluations to assess the quality of acquired materials and products.

• Financial Collaboration: Address all information requests from the Corporate Finance department to maintain synergy and alignment across the organization.