CIT VAULT CUSTODIAN

The CIT Vault Custodian is responsible for ensuring that the TSSL Cash Vault is always secure, and that all cash parcels and other valuables are accessed by authorized personnel.

JOB SUMMARY:

The CIT Vault Custodian is responsible for ensuring that the TSSL Cash Vault is always secure, and that all cash parcels and other valuables are accessed by authorized personnel. Vault Custodians will monitor the cash vault security system, maintain the vault’s inventory and record all incoming and outgoing transactions.

KEY DUTIES AND RESPONSIBILITIES:

Core Responsibilities include Risk Assessment and Management, Personnel Development and Client Relationship Management.

Summary of Key Duties:

• Receive and verify handover of vault contents from custodian on duty upon arrival for shift (ensure items listed in the Station diary handover entry are physically present in the vault).
• Record incoming items (seal numbers) by team, client, and location, into the necessary Station Diary and Vault report, maintaining appropriate record keeping standards. All items must be inspected for damage or tampering, before being accepted and recorded into the vault.
• Store incoming items in the designated area within the CIT Vault.
• Sort items for dispatch the following morning; clients sorted by bank; ATM bins sorted by zones etc.
• Prepare outgoing entries in the appropriate Station Diaries, with the pre-written corresponding dispatch receipt/s (individual banks etc.).
• Dispatch ATM cannisters according to ‘Cash replenishment’ listing received via email daily from client RBC.
• Ensure regular and ATM receipt books are dispatched as per the ‘Cash in Transit ATM and Delivery Receipt Register’ (entry completed and signed by necessary parties).
• Prepare team clipboards and keys for dispatch the following morning, with the necessary receipt books (ATM receipt books for ATM teams etc.)
• Dispatch items to outgoing teams as per assigned duty sheet, ensuring Officers affix their signature to the relevant Station diary entry.
• Ensure Vault report is balanced upon dispatch of all items in the CIT Vault, while maintaining an accurate count of vaulted items carried forward.
• Communicate any discrepancies or issues to direct upline (CIT Administrative Supervisor) immediately, with email follow up to ensure appropriate action is taken.
• Receive and compile daily duty sheets and receipts handed over to vault by officers upon completion of tour of duty. This must be passed to the CIT Auditor the following day.
• Control access to the CIT vault, allowing only authorized personnel into the designated areas.
• Assist the CIT Auditor with troubleshooting any recording, reconciling, and balancing errors as necessary.
• Assist Billings clerks in retrieving copies of receipts as needed to complete the billings process.
• Filing of receipt books, station diaries and other internal documents according to the existing system.

REQUIREMENTS

Minimum five (5) CXC O’ Level passes, competent in the use of Microsoft Office applications, knowledgeable in the use of office equipment and machinery. Experience in data entry and Station Diary entries will be considered an asset.

DEMONSTRATED KNOWLEDGE AND ABILITIES

• Excellent writing and oral communication skills.
• Attention to detail and analytical skills
• Ability to lift and move approximately 30lbs during the execution of vault duties.
• Maintain consistent and regular attendance.