Brand Assistant

Brand Assistant

Brand Assistant

Job Summary:
The Brand Assistant will play a key role in organizing and managing administrative tasks, maintaining digital files, handling employee directories, and ensuring seamless communication across departments. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Manage and maintain email distribution lists.
• Maintain and update employee contact lists and department directories.
• Manage calendars for leadership, coordinating schedules and meetings.
• Gather and categorize suggestions from the company email account.
• Oversee expense reports, ensuring timely submission and accuracy.
• Manage document retention processes to ensure compliance and organization.
• Organize and maintain Dropbox folders and Canva assets.
• Organize files on digital shared platforms such as Dropbox and OneDrive.
• Maintain studio quick links, IDs, and contacts.
• Ensure studio hours remain accurate across all platforms.
• Perform administrative tasks.
• Maintain and organize vendor and agency contact lists. 
• Organize and update brand assets and photo library.
• Source brand materials and merchandise.

Qualifications & Skills:

• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency in digital tools such as Microsoft Office, Dropbox, and OneDrive.
• Proficiency in Canva and Mindbody is a plus.
• Experience with managing calendars and scheduling tools.
• Ability to manage confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Qualifications:

• Previous experience in an administrative or brand support role.
• Familiarity with the fitness, wellness, or service industry is a plus.