Administrative & HR Officer

Administrative & HR Officer

Are you an organized and detail-oriented professional with a passion for administration and human resources? SCL (Jamaica) Ltd., a leading company in Kingston, Jamaica, is seeking an Administrative & HR Officer to support the General Manager’s office and the HR department. If you have strong communication skills, a proactive attitude, and a keen eye for detail, this role is for you!

Key Responsibilities

• Establish, maintain, and update employees’ personnel files and records.
• Generate and manage time and attendance reports, including absenteeism and punctuality reports.
• Update and monitor all administrative and HR databases to ensure accuracy and compliance.
• Manage the General Manager’s calendar and schedule meetings.
• Assist the General Manager and Sales team in organizing training sessions, seminars, and trade show participation.
• Support the recruitment process, including screening candidates and coordinating interviews.
• Maintain records of all internal and external training for employees.
• Administer and manage the company’s Group Health Plan, ensuring employee enrollment and processing medical claims.
• Handle internal and external correspondence, telephone calls, and customer inquiries professionally.
• Ensure that company vehicles are inspected and properly documented, including licensing, fitness, and insurance.
• Apply for the company’s annual trade license and manage transportation fleet compliance.
• Assist in the handling of annual business insurance renewal.
• Manage Milwaukee’s warranty contracts and act as a liaison between customers and Milwaukee (supplier).
• Order and maintain office supplies, kitchen consumables, and stationery inventory.
• Ensure a high standard of customer service for both internal and external clients.
• Maintain good housekeeping practices in the office environment.
• Perform any other related duties as assigned by management.

Qualifications & Experience

• Five (5) CXC subjects, including Mathematics and English Language.
• Professional certificate in Office Administration, Business Administration, or a related field.
• Certificate in Human Resource Management.
• Minimum of three (3) years of experience in a similar administrative or HR role.
• Training in telephone operations is considered an asset.
• Valid Police Record / Certificate of Character.
• Work experience without formal qualifications may be considered.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong ability to read and interpret documents accurately.
• Active listening and attention to detail.
• Excellent follow-up and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong interpersonal and customer service skills.
• Ability to work independently with minimal supervision.
• Effective time management abilities.