Administrative Assistant (Temp)

To provide essential and efficient administrative support across the Operations function. Key responsibilities include managing records, coordinating schedules, preparing reports and presentations, organizing meetings, and handling travel arrangements.

At British American Tobacco we are a market leading, a global organization with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.

If you have the talent and motivation to help us succeed, you’ll find we are equally committed to helping you reach your full potential too.

Responsibilities:

General Administrative Support:

• Update and maintain filing system, to ensure effective record management.
•  Responsible for organizing all travel arrangements for the leadership team, including both local and      international trips.
•  Provide the necessary support with engagement activities and initiatives.
•  Prepare presentations and other documents as needed
•  Schedule and coordinate meetings, including booking meeting rooms and setting up necessary equipment.
•  Provide support for ongoing projects, including preparation of reports and tracking project timelines.
•  Update and maintain databases and spreadsheets.  

Creation of Standard Contracts

• Develop standard service contracts within the respective departmental sourcing limits throughout the Operations function, following the P2P (Procure-to-Pay) process.

 Contract Support for CAPEX and High-Value Sourcing: 

• Assist in the creation of contracts for CAPEX or sourcing activities that exceed departmental limits and follow the P2P process.
•  Coordinate with internal and external stakeholders to ensure proper follow-up and execution.

Purchase Order and Invoice Tracking Management:

• Develop and implement a tracking system for purchase orders (POs) created by the department, invoices received, and payments completed to manage and mitigate OPEX budget sensitivities.
• Create and maintain a PO tracker related to each CAPEX project, ensuring timely tracking of invoices  received and payments completed to manage CAPEX budget cash out.
• Provide assistance in any other area related to the P2P process to ensure the smooth operation of the department.

• BSc Social Sciences or any other related fields.  
•  1-3 years administrative experience
• Experience in FMCG/Manufacturing will be an asset, but not required.
• Efficient and effective communication capabilities (written and oral).
• Keen attention to detail
• Great interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); knowledge of Power BI will be an asset.
• Strong time management skills.